Summary: The Payroll Coordinator performs all activities necessary to process payrolls, including maintaining related records, processing voluntary and involuntary deductions, preparing reports, maintaining personnel records, and assisting the Human Resources department.
Essential Functions of the Job:
- Lead payroll process and distribute 50+ semi-monthly payrolls for Hometown Pharmacies.
- Enter bonuses and calculate back pay as needed.
- Assist with arrears along with missed insurance premium notices and follow up as needed.
- Communicate with the Human Resources department to ensure the integrity of payroll data, including data related to new hires, terminations, transfers, salary and status changes, and benefits enrollments.
- Process employee terminations, and communicate with appropriate departments throughout the process.
- Assist with Hiring and Onboarding tasks.
- Process involuntary deductions such as garnishments, levies, etc.
- Research and resolve questions from employees related to paychecks, PTO, etc.
- Provide excellent customer service to employees and outside vendors.
- Respond to unemployment claims, verification of employment requests, and work with state and federal agencies when necessary.
- Monitor payroll compliance with state and federal laws and regulations.
- Distribute Forms W-2 and year-end documents.
- Provide data for various auditors.
- Assist in creating internal procedures and policies.
- Be responsible for monthly labor reporting.
- Facilitate training and educate managers and company employees.
- Coordinate the renewal process for workers' compensation policies, and respond to audit requests for all covered entities.
- Provide clerical and operational support to the Human Resources department.
- Provide backup support to Payroll Manager on an as-needed basis.
- Audit and reconcile monthly vendor invoices.
Non-Essential Functions of the Job:
Other duties/responsibilities as may be assigned.
Supervisory Responsibilities:
None
Supervisory Controls
Level of supervisory oversight and guidance is:
- All essential functions are directed by the Payroll Manager.
- Performance standards used to measure success in the employee’s performance of the functions of this job description will be determined by the supervisor.
- All major issues, policy changes, and recommendations are cleared first with the supervisor.
Qualifications & Skills:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Preferred Education/Experience:
- High School Diploma or equivalent.
- Basic computer/excel skills.
Skills:
- Professionally answer phone calls in a timely manner, assist employees, and direct calls.
- Ability to communicate effectively with all levels of management.
- Ability to multitask and meet deadlines.
- Ability to respect and maintain confidential information.
- Proficiency with Microsoft Office, and Excel.
Attributes:
- Motivated.
- Detail-Oriented.
- Excellent People Skills.
- Technical Skills.
Work Environment:
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions upon request. See all physical/environmental sheets attached.
Provided:
- Computer.
- Software Program.
- Basic Office Supplies.
- Telephone.
- Friendly and knowledgeable work environment.
Expected:
- To maintain and actively practice proper business ethics and follow pharmacy laws.
- Abide by all Hometown Pharmacy Employee Standards of Conduct.
- During the course of business, an employee holding this position may have access to customer medical records, employment files and other information essential to our continued business success and must be maintained in a confidential manner.
- Satisfactorily complete training and continuing education provided by Hometown Pharmacies.
- Maintain confidentiality.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions upon request. See also the physical /environmental sheet attached.
- Remain in a stationary position 67% or more of the work day.
Disclaimer:
Job Descriptions are subject to change:
- Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
- This description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.
- This job description is subject to change at any time.
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