The Richmond Behavioral Health Authority is seeking a full time Administrative Coordinator for our Mental Health Division to perform intermediate skilled administrative support work providing a high level of administrative support to a division, planning, monitoring and coordinating various programs, activities and staff, maintaining records and files, preparing reports, maintaining accurate and timely data entry of client information into the electronic system, and related work as apparent or assigned.
Job Duties
Answers telephone; provides administrative support to an assigned division within the Authority.
Ensures accuracy and validity of information to comply with statutory obligations.
Maintains information management system.
Collects and compiles statistical data to prepare monthly reports.
Updates clients’ files, database records and various tracking documents as needed.
Collects leave documentation; forwards electronic time sheets to appropriate personnel.
Maintains an inventory of office supplies; orders supplies as needed.
Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations.
Creates and compiles expenditure spreadsheets from invoices; verifies accuracy of invoices; reviews and submits reimbursement and refund requests.
Prepares monthly meeting minutes of staff meetings and other meetings as required.
Ensures appropriate forms are used by staff; maintains all manuals held by staff and supervisory levels; prepares and updates forms; maintains original packets for intake, assessment and annual reviews.
Prepares and verifies biweekly payroll forms for Manager’s submission to Finance.
Creates marketing items for client referral as needed including greeting cards, presentation board for events, etc.
Maintains staff contact list including staff listings, email address book and website.
Provides training for other administrative staff on various software packages; troubleshoots hardware, software and office equipment issues within assigned division.
Organizes, reconciles and distributes multiple daily schedules; schedules and reschedules appointments for clients as required.
Files and scans various documents.
Performs special projects as assigned.
MOA/MOU Tracking
Licensure Supervision Tracking
Event Planning (Retreats and division celebrations)
Medicaid Eligibility
Chart Review Assignments and tracking
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