Share Email Opening Apply Now Title Administrative Coordinator- Finance  Description The Richmond Behavioral Health Authority is looking for an Administrative Coordinator to join our Finance Team! This candidate will perform intermediate administrative support work maintaining Finance files and records, greets and communicate with staff and guests, answers incoming calls, receives and disseminates incoming mail while maintaining an effective workflow in the Finance Office. Work is performed under the direct supervision of the Fiscal Manager. Essential Functions Receives mail daily and distributes to proper staff persons Retrieves and sends faxes as needed for the Finance Department Composes letters and memos as directed by the Chief Financial Officer Monitors and properly distributes emails that come into the Accounts Payable email Greets visitors to the Finance office Coordinates with Human Resources and Payroll to handle personnel change documentation to ensure our files have the most current information; i.e. new hire and change documentation Maintains a file for all Voided Checks Organizes meetings and schedules as needed by the department; ensures that the conference rooms is prepared for use Provides clerical assistance to Payroll, Accountants, Accounts Payable and Reimbursement Team as directed by the Fiscal Manager or the Chief Financial Officer Maintains an inventory of office supplies; orders supplies as needed Submits work requests for IT support and office maintenance/repair; coordinates action as submitted Performs other duties as directed by the Chief Financial Officer. Knowledge, Skills and Abilities Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; strong communication skills; thorough knowledge of and ability to operate personal computers, associated software, hardware and peripherals; ability to read and understand moderately detailed policies, procedures and job related materials; ability to organize records and create an easy system for other to follow; ability to handle multiple tasks and duties simultaneously; ability to work independently and solve problems without immediate direction; within scope of responsibility; ability to establish effective working relationships with associates, agencies, medical personnel, law enforcement, vendors, clients and the general public.   Position Requirements Education and Experience Associate’s degree with coursework in business administration, human resources, or related field and considerable experience in program and administrative support, customer service and office assistance, or equivalent combination of education and experience. Physical Requirements This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, reaching with hands and arms and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic). Special Requirements Valid driver’s license in the Commonwealth of Virginia.   Full-Time/Part-Time Full-Time   Open Date 1/29/2024   Close Date   About the Organization Join the Fearless! Richmond Behavioral Health Authority (RBHA) is licensed by the Virginia Department of Behavioral Health and Developmental Services and is the statutorily established public entity responsible for providing mental health, intellectual disabilities, substance abuse and prevention services to the citizens of the City of Richmond. Our Mission: RBHA promotes health, wellness, and recovery for the people and communities we serve. Our Vision: An inclusive, healthy community where individuals are inspired to reach their highest potential. Our Values: Equity / Innovation / Quality / Inclusion / Accessibility / Transparency / Compassion / Integrity Creating Healthy Communities - One Person, One Family, One Community at a time. RBHA is committed to providing behavioral health services to all Richmond residents regardless of race, color, gender, age, religion, disability, or national origin. Services are provided directly by RBHA staff and through contracts with private providers in the community. Funding is received through fees from consumers, the Commonwealth of Virginia, the City of Richmond, and local and state grants.   Starting Salary Range 21.34   EOE Statement Richmond Behavioral Health Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.   This position is currently accepting applications. 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