Share Email Opening Title Administrative Assistant I - Building  Open Date 8/24/2020   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Non-Exempt   Bargaining / Non-Bargaining Non-Bargaining   Division Community Investment   Location Building   Reports To Building Commissioner   Schedule Monday-Friday, 8:00 am-4:30 pm. Hours may vary based on departmental needs.   Pay Rate $35,500-$38,000/yr.   Description SUMMARY Processes a variety of building permits and answers questions for the Building Department submitted by mail or in person. Together with the team, will help facilitate an efficient and positive customer experience. This position deals directly with the public at the front counter of the office. ESSENTIAL DUTIES AND RESPONSIBILITIES This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected. • Issues a variety of permits for construction in conjunction with Microsoft Office products, PDF creation and manipulation, electronic scanning and filing, data/document management, windows file structure and manipulation. • Answers general questions regarding zoning, building and permitting process. • Reviews permit applications for compliance and completion, including but not limited to flood districts, historical districts, lots of record, use and setbacks. • Maintains electronic records of residential and commercial permits. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES • Assumes additional responsibilities as requested and assists other team members as needed. QUALIFICATIONS To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Position Requirements EDUCATION AND/OR EXPERIENCE • High School Diploma or equivalent education is required. College degree preferred. • Minimum three years’ experience working in building contractor, architect, engineer, real estate or construction related office environment, handling typical office duties with the ability to learn permit processing, proficiency in MS Office, particularly Word, Excel, Outlook, and PowerPoint. KNOWLEDGE, SKILLS AND ABILITIES PREFERRED • Strong communication and organizational skills. • GIS and IT background beneficial. Proficiency in MS Office particularly Word, Excel, Outlook, and PowerPoint. • Background in financial/bookkeeping beneficial. • Able to multi-task in a demanding office environment. • Background in construction, zoning, or real estate. • Bilingual language skills a plus. • Must be professional, accurate, and able to handle occasional challenging customer situations. CERTIFICATES, LICENSES, REGISTRATIONS • State of Indiana Notary preferred. EQUIPMENT Desktop Computer, Telephone, Calculator, Typewriter, Copy Machine, and Fax Machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus. WORK ENVIRONMENT Work is performed in an office setting with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate in the office. Entire office is smoke free.   Required Pre-employment drug screen   About the Organization South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play. ***AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.***   EOE Statement EOE/ADA Statement The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer, Michael Schmidt, at legaldept@southbendin.gov and Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis. The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).   This position is currently not accepting applications. 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