Share Email Opening Title Financial Specialist IV (Payroll Specialist)  Open Date 2/21/2020   Full-Time/Part-Time Full-Time   Exempt/Non-Exempt Exempt   Bargaining / Non-Bargaining Non-Bargaining   Division Administration & Finance   Location Finance   Reports To Director of Treasury   Schedule Monday-Friday, 8:00am-5:00 pm. Hours may vary based on departmental needs.   Pay Rate $43,000-$50,000/yr.   Description SUMMARY Ensures the processing and payment of payroll in a timely fashion within the operations of the City's centralized payroll system. Assists in the design and implementation of payroll procedures for City departments. Works with the Human Resources Department and the City Controller on compensation and policy changes. Maintains Federal and State payroll tax and reporting compliance. Researches and implements various payroll tax law changes. Provides guidance to and resolves issues for payroll clerks. ESSENTIAL DUTIES AND RESPONSIBILITIES This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected. • Responsible for central payroll processing and providing guidance to payroll clerks; • Audits payroll register for accuracy across all City departments or provides guidance or input to payroll clerks for the purpose of auditing the payroll register for specific departments. • Ensures compliance with all State and Federal payroll reporting requirements - reconciles, reports, and remits taxes withheld to Federal and State taxing authorities according to strict deadlines. • Reconciles, reports and remits pension contributions to PERF and deferred compensation contributions to Nationwide as needed. • Ensures correct remittance of garnishments and ensures direct deposit file is uploaded to bank correctly. • Assists the City Controller and the Payroll Supervisor in developing and maintaining payroll policies and procedures. • Prepares Year End W-2s and 1099-Rs • Works closely with the information technology team to evaluate, test and implement business processes and new system functionality as they relate to the payroll module in the Kronos Payroll System. NON-ESSENTIAL DUTIES AND RESPONSIBILITIES • Answers phones, assist vendors and city staff, and performs other duties as requested. Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy and completeness. QUALIFICATIONS To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Position Requirements EDUCATION AND/OR EXPERIENCE • Bachelors’ Degree in Accounting or Business Management, or equivalent experience. • Three to four years of computerized accounting experience. KNOWLEDGE, SKILLS AND ABILITIES PREFERRED • Strong knowledge of computerized accounting and/or payroll systems; prior knowledge or experience using Kronos Workforce Central a plus. • Knowledge of Microsoft Word and Excel. • Good organizational and analytical skills as well as an ability to motivate and communicate effectively with internal and external contacts. • Ability to make decisions and resolve problems. • Working knowledge of City or County governmental payroll a plus. CERTIFICATES, LICENSES, REGISTRATIONS • Valid Driver’s License required if driving City Vehicle. EQUIPMENT Desktop and laptop computer, telephone, facsimile machine, copier, and ten-key adding machine. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus. WORK ENVIRONMENT Work is performed in office settings, with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate in the office. Entire office is smoke free.   Required   About the Organization South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play. ***AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.***   EOE Statement EOE/ADA Statement The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer, Michael Schmidt, at legaldept@southbendin.gov and Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis. The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).   This position is currently not accepting applications. 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