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Title

Financial Specialist IV - Payroll 

Open Date 12/3/2019  
Close Date Until filled  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Bargaining / Non-Bargaining Non-Bargaining  
Division Police  
Location South Bend Police Department  
Reports To Director of Logistics and Purchasing  
Schedule Monday-Friday, 8:00 am-5:00 pm. Hours may vary based on operational needs.  
Pay Rate $43,000-$49,900/yr.  
Description

SUMMARY
Performs a variety of routine and complex clerical, secretarial, bookkeeping, payroll, and administrative work for the Police Department.

SUPERVISION EXERCISED:
Responsible for payroll office functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES
This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.
• Maintain all information regarding payroll and personnel records. Inputs biweekly payroll for all Police Department employees.
• Audit bi-weekly payroll for errors and work with officers and civilians to correct them.
• Maintain officer rosters in Telestaff.
• Audit and adjust accruals as needed.
• Keep accurate records to ensure officers receive any special pay they are due such as overtime, call backs, K-9, SWAT, Bomb, etc.
• Fill out Change of Status and Personnel Requisition forms for Police Department.
• Compose types and edits a variety of correspondence, reports, memoranda and other materials requiring judgment as to content, accuracy and completeness.
• Complete standard office and department forms; compiles data for various reports.
• Maintain departmental documents and records.
• Establish and maintain filing systems, records and indexes using moderate independent judgment.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Assumes additional responsibilities as requested.

QUALIFICATIONS
To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 
Position Requirements

EDUCATION / QUALIFICATIONS:
• High School Diploma or equivalent education. Bachelor’s degree preferred.
• Two years’ experience of increasingly responsible related experience.

KNOWLEDGE, SKILLS AND ABILITIES PREFERRED
• Working knowledge of City or County government a plus.
• Ability to communicate with supervisors, peers, or subordinates, providing information by telephone, in written form, e-mail, or in person.
• Ability to organize, plan, and prioritize work, developing specific goals and plans to accomplish work.
• Ability to coordinate the work and activities of others — Getting members of a group to work together to accomplish tasks.
• Experience in payroll software preferred. Comfortable in use of technology.

CERTIFICATES, LICENSE, REGISTRATION
• Valid Driver’s License, or ability to obtain.

EQUIPMENT
Copier, facsimile machine, computer, telephone, and calculator.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, sit, talk, or hear. The employee is required to walk, use hands to finger, handle, or feel objects, tools, and controls, and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch, run, or crawl. The employee must be able to stand or sit for long periods of time. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
Work is performed in office settings, with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate in the office and moderately loud in the field. Entire office is smoke free.

 
About the Organization South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play.


***AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.***  
EOE Statement EOE/ADA Statement

The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer at aderose@southbendin.gov and Office of Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).  

This position is currently not accepting applications.

To search for an open position, please go to http://CityofSouthBend.appone.com



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