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Title

General Clerk III - Burlington, VT 

Description

Calloway & Associates, Inc. ... Where the difference starts with YOU

GENERAL CLERK III

US Attorney's Office, Burlington, VT

SCOPE OF WORK

The incumbent will provide direct assistance to AUSAs, paralegals, legal assistants, administrative staff, and other USAO personnel at the USAO by performing a variety of clerical and administrative services required to complete assigned tasks. The primary divisions supported by this position are expected to be the Criminal Division, Civil Division, and Administrative Division. Other components of the District of Vermont may also make use of the contract as priorities arise as directed by the USA.

2.1 Duties

  • Processes a variety of legal documents, which are relatively routine or straightforward in content and format.
  • Coordinates staff travel to include making travel reservations, preparing travel authorizations and vouchers, resolving billing issues and obtaining travel related receipts.
  • Scans paper evidence to convert to digital images. Quality controls scanned images, runs Optical Character Recognition to make them text searchable and performs basic data entry about the documents in case database. Runs searches in case database and redacts sensitive information prior to discovery. Assists AUSAs and case agents as needed with projects for specific cases, to include reviewing case documents for accuracy, compiling spreadsheets and data in Microsoft Office software, and reviewing voluminous audio files for relevant case material, and preparing transcripts of audio and video files.
  • Assists with the physical maintenance of the District's closed case files including keeping an inventory of the closed file room, organizing the files and space, periodically reviewing closed files and preparing for offsite storage, indexing shipments in Case Management Database, following required secure shipping procedures for sending sensitive case files to the Federal Records Center. Also oversees offsite destruction of materials including scheduling and supervising shred truck and inventorying and preparing electronic media for disposal at offsite secure site.
  • Performs Receptionist duties as required, to include: answering and routing calls, taking and relaying messages, greeting and communicating with visitors to the office; and opening, date-stamping and disseminating mail.
  • Assists with maintenance and update of the office law library.
  • Stocks forms or other office supplies and notifies appropriate staff person when reorder level is reached.
  • Occasionally assists with receiving deliveries on the loading dock, to include maneuvering the freight elevator, unpacking, and uncrating items, and delivering items from the loading dock to the 2nd and/or 3rd floor, and escorting delivery personnel.
  • As needed, assists the USAO Freedom of Information Act (FOIA) officer in collecting USAO documents that may be responsive to FOIA requests received by the USAO.
  • As needed, assists USAO personnel in collecting data responsive to EOUSA data calls received by the USAO. Assists with the physical maintenance of the District's closed case files including keeping an inventory of the closed file room, organizing the files and space, periodically reviewing closed files and preparing for offsite storage, indexing shipments in Case Management Database, and following required secure shipping procedures for sending sensitive case files to the Federal Records Center.
  • Assists in offsite destruction of materials including scheduling and supervising shred truck and inventorying and preparing electronic media for disposal at offsite secure site.
  • Assists the Asset Manager with Unified Asset & Property Management (UAPM) Asset Tracking as a Data Collector. Locates and verifies assets to be inventoried as assigned by the Asset Manager and scans barcodes into Asset Track application.
 
Position Requirements

3.1 Qualifications

  • A High School Diploma, or equivalent (an undergraduate degree is preferred).
  • The contractor must have a minimum of four (4) years of experience in a professional office environment, preferably a legal environment.
  • Good oral and written communication skills. Minimum educational requirements of being fully capable of reading, writing, understanding, and speaking common English.
  • Good attention to detail and the ability to read and follow directions.
  • General skills of word processing including proficient use of Word, Excel, and Outlook (ability to prepare and correct reports and correspondence). Ability to review and analyze data and information from multiple sources (i.e., retrieving data from databases, obtaining information from other agencies and organizations, etc). Good organizational skills.
  • Ability to deliver highest quality work under pressure. Able to meet established deadlines and work as a team player in a professional office.
  • Able to work in an office setting. Some walking, standing, bending and carrying of small office items is required.
  • Ability to work and interact professionally and effectively with all levels of staff. Skilled in meeting and dealing with people in a courteous and tactful manner.
  • U.S. citizenship and the Contractor employee meet the Department of Justice residency requirements

Calloway & Associates, Inc., a Disability/Military friendly company, gives preferential consideration to U.S. Military Veterans or Veteran family members.

Calloway & Associates, In. Benefits:

  • Health, Dental, and Vision
  • Group Life/AD&D insurance
  • AFLAC Voluntary Benefit Program
  • Paid Time Off and Sick Leave
  • 11 Federal Holidays Observed
  • 401(k) Plan
  • On Time On Target Attendance Bonus Program
  • Employee Referral Bonus Program
  • Service Excellent Performance Program

Disclaimer: Calloway & Associates, Inc. provides support to federal government clients. As such, we may be required to have our employees fully vaccinated for COVID-19. By applying for this position, you understand you may be required to disclose your vaccination status as a condition of employment.

Calloway & Associates, Inc. is proud to be an equal opportunity employer, committed to recruiting, hiring, and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, mental or sensory disability; sexual orientation; gender identity or any other basis protected by federal, state or local law. Learn more about your EEO rights as an applicant.

Calloway & Associates, Inc. is committed to the full inclusion of all qualified individuals. As part of this commitment, Calloway will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Jackie W. Johnson, Human Resources (919) 747-7488 or Jackie.w.johnson@calloway-assoc.com .

 
Full-Time/Part-Time Full-Time  
Compensation This is a pre-solicitation bid. Compensation will be considered based on skills and background when awarded.  
Position General Clerk III - Burlington, VT  
Number of Openings 1  
Exempt/Non-Exempt Non-Exempt  
Open Date 6/1/2023  
Location Calloway & Associates, Inc. - Burlington, VT  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://CallowayAndAssociatesInc.appone.com



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