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Title

Administrative Service Coordinator 

Category Administration  
Number of Openings 1  
Location Los Angeles  
Full-Time/Part-Time Full-Time  
Exempt/Non-Exempt Non-Exempt  
Description

The Administrative Service Coordinator will directly support our CSO and department leaders with operational functions such as monthly reporting, contracts, financial data, meetings, and approvals.

RESPONSIBILITIES & KEY ACTIVITIES:

  • Assemble and prepare documents, spreadsheets, and presentation materials for department meetings, including data from VinFast Vietnam headquarters to help US team prepare monthly GATE reviews
  • Prepare, process, and track all Service & Customer Service (CX) Department's expenses, expense reports, and invoices, including quarterly budget data when needed
  • Input and track SAP data by creating and submitting Purchase Request (PR)/Purchase Order (PO)
  • Locate and organize legal contracts as the single point of contact for the department
  • Review and update organization chart utilizing MS Visio
  • Maintain electronic and physical files, document storage, mapping program, and general office organization
  • Provide administrative assistance, such as drafting email or memos, or preparing communication on CSO's behalf
  • Schedule various internal and external meetings as required
  • Participate in all department meetings and prepare meeting agendas
  • Coordinate travel agendas and arrangements
  • Support Service and CX team by performing tasks related to the organization and any other tasks assigned on an as-needed basis
 
Position Requirements

MINIMUM REQUIREMENTS:

  • Bachelor’s Degree preferred, or equivalent combination of education and experience.
  • 1 year of administrative work experience
  • Proficient communicator including both verbal and written skills
  • Ability to cultivate good relationship along with time management and follow through
  • Able to work independently in a fast pace environment
  • Positive attitude when encountering challenges
  • High level of proficiency in business productivity tools such as Microsoft Word, PowerPoint, Excel, SharePoint, and SAP (or similar)
  • Schedule/calendar management experience
  • MS Visio experience a plus
  • Attention to detail and well organized
 
Open Date 11/3/2022  
Req Number ADM-22-00004  
About the Organization Welcome to the Future of Mobility.

VinFast is a driving force in the global smart electric vehicle revolution. Established in 2017, VinFast owns a state-of-the-art automotive manufacturing complex with globally leading scalability in Vietnam.
VinFast currently sells three vehicles in its home country of Vietnam and will launch five new all-electric vehicles for sale in North America, Europe and the Asia-Pacific region. We are the first global, automotive company to commit to shifting to solely producing only Electric Vehicles by the end of 2022. We have an ambitious growth strategy with Direct to Consumer, retail and aftersales facilities being introduced this year.

Strongly committed to the mission for a sustainable future for everyone, VinFast constantly innovates to bring high-quality products, advanced smart services, seamless customer experiences, and pricing strategy for all to inspire global customers to jointly create a future of smart mobility and a sustainable planet. VinFast is also committed to diversity and inclusion, with women serving in the top roles of Global CEO and US CEO.

We welcome you to join the charge.
 
EOE Statement Vinfast is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. All employment is decided based on qualifications, merit and business need.  

This position is currently accepting applications.

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