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Medical Secretary 

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

Job Summary:

Perform secretarial duties utilizing specific knowledge of medical terminology and all office policies and procedures.

Essential Job Functions:

Answer incoming calls.

Triage phone calls and determine if urgent, give call to physician or nurse immediately.

Handle all calls with confidence, compassion and efficiency.

Make appointments for new and existing patients.

Collect and verify patient demographic information and insurance information.

Review and maintain provider's schedules to ensure productivity and that appointments are scheduled appropriately.

Verify insurance with the billing department.

Prepare patients' charts.

Call outside offices to obtain medical records.

Scan records, patient information and medical history into EMR.

Category Medical Receptionist  
Exempt/Non-Exempt Non-Exempt  
Location NY Pulmonary Consultants- Port Jefferson  
Full-Time/Part-Time Full-Time  
Position Requirements


  • High School Diploma
  • Superior level of medical office experience and organizational skills.
  • Team player and the ability to multi-task.
  • Possess exceptional interpersonal skills and phone etiquette that demonstrates compassion and empathy with the practice’s patients
  • 2 years medical office clerical is required.


In accordance with the New York State Department of Health (DOH) order that all hospitals and nursing homes “continuously require all covered personnel to be fully vaccinated against COVID-19.”  Upon receipt of a conditional job offer, candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of job offer and must obtain any subsequent doses in accordance with the vaccine protocol. The order allows for limited medical exemptions with reasonable accommodations, consistent with applicable law.


Physical Demands

Must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard.

Shift Days  
Tags Generous PTO, health, dental, and vision coverage as well as 401 (k) and free life insurance.  
Salary Range Commensurate with experience  
Position Medical Secretary  
Open Date 7/29/2022  

This position is currently not accepting applications.

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