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Title

Assistant Office Manager 

Description

Turning Point Community Programs is hiring an Assistant Office Manager for our Core Madison Program in Sacramento. Turning Point Community Programs (TPCP) provides integrated, cost-effective mental health services, employment and housing for adults, children and their families that promote recovery, independence and self-sufficiency. We are committed to innovative and high quality services that assist adults and children with psychiatric, emotional and/or developmental disabilities in achieving their goals. Turning Point Community Programs (TPCP) has offered a path to mental health and recovery since 1976. We help people in our community every single day – creating a better space for all types of people in need. Join our mission of offering hope, respect and support to our clients on their journey to mental health and wellness.

GENERAL PURPOSE

Under the direct supervision of the Office Manager, the Assistant Office Manager is responsible for office operations of the office including but not limited to: Oversight of reception, administrative support, inventory control and meeting coordination and facilitation.

DISTINGUISHING CHARACTERISTICS

This is an at-will leadership position within a program. Additionally, this position is responsible for the day-to-day supervision of assigned staff who perform the established duties of the program.

ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)

The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class

  • Prepares and reviews documents for and on behalf of the Regional Director, Program Director or Office Manager as assigned.
  • Drafts and manages correspondence and files for the Program Leadership.
  • Manages or delegates conference, meeting and training room calendars.
  • Keeps minutes for meetings as requested, transcribes minutes from recorded meetings.
  • Develops office systems and procedures.
  • Maintains complex hard copy and electronic filing systems and databases.
  • Conducts research for management and may make recommendations for action within and procedures.
  • Provides support and oversight in clerical operations including appointments and scheduling.
  • Provides direction, instruction, supervision and training to Program Support Assistants and Administrative Coordinators as assigned.
  • Completes agency reports as assigned, inventory control, including purchasing, of supplies as assigned.
  • Completes preparation, review and dissemination of a variety reports for submission both within the agency and to the County and other entities.
  • Provides training for staff in office systems, equipment and computer applications.
  • Troubleshoots computer and network issues in the program and sets up ticket with IT department for repair if unable to resolve the issue.
  • Establishes and maintains effective and cooperative working relationships.
  • Maintains petty cash funds for the program in accordance with TPCP fiscal SOP’s.

Knowledge Of:

  • Turning Point’s Mission, Vision and Core Values.
  • Principles and goals of community mental health.
  • Principles and goals of the “consumer/family driven model.”
  • Psychosocial rehabilitation’s treatment and programming.

Ability To:

  • Perform crisis intervention strategies.
  • Read, analyze, and interpret general business reports, professional journals, and/or governmental regulations.
  • Communicate effectively orally and in writing.
  • Understand budgeting requirements and budgetary implications for programming.
  • Work effectively under stress and conflict.
  • Exercise appropriate judgment and decision making.
  • Be flexible and adaptable in any given situation.
  • Work as a member of a team.
  • Supervise staff, delegate responsibility, and provide leadership and training.
  • Be well organized, flexible, and self-disciplined.
  • Plan, organize, implement and evaluate programs.
  • Get to multiple locations typically via car.

Schedule: Monday - Friday 8:00 - 4:30 pm

Compensation: $25.00 - 27.06 per hour

 
Position Requirements

MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES

Education, Training and Experience

A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from High School or an accredited GED program; four (4) years of varied administrative experience. Proficiency in Microsoft Office suite, Outlook, ability to type 40-50 WPM.

Licenses; Certificates; Special Requirements:

  • California driver’s license & current vehicle insurance/registration if driving; and,
  • Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds and motorcycles.
 
Full-Time/Part-Time Full-Time  
Shift Days  
Exempt/Non-Exempt Non-Exempt  
Open Date 7/22/2022  
Location Core Madison  
EOE Statement We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.  
adjustedSeniorityDate None Specified 


This position is currently not accepting applications.

To search for an open position, please go to http://TurningPointCommunityProgramsInc.appone.com



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