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Archivist, Core Collection 


The Archivist, Core Collection assists with the maintenance of the Production Files Collection. You will be responsible for various duties including processing collections, creating and updating database records, preparing materials for digitization and performing public service.


This is a full-time position in the Core Collection Reference Files Department of the Margaret Herrick Library and reports to the Supervisor, Production Files.



  • Sort, organize and process archival collections including advertising materials such as press books, lobby cards, and promotional ephemera.
  • Create and update Production Files database records.
  • Retrieve, create, and preserve digital content.
  • Enter and update metadata for digitization projects.
  • Mark and clip online and hard copy publications.
  • Process Academy Awards documents.
  • Acquire and process press kits.
  • Perform public reference service.
  • Additional department tasks and projects as assigned.
Position Requirements
  • Bachelor’s degree in film studies, history, art history or related field.
  • Master's degree in library and information science or archival studies from an accredited program or equivalent experience.
  • At least two years of experience in an archive or library preferred.
  • Understanding of archival principles, digital preservation practices and current metadata standards.
  • Familiarity with integrated library systems, content management systems and digital asset management systems.
  • Knowledge of film history and the film industry.
  • Ability to conduct extensive research.
  • Experience processing born digital materials preferred.
  • Strong computer skills including Microsoft Office, Adobe Acrobat and a familiarity with Axiel Collections and Airtable.
  • Self-motivated with the ability to set priorities, meet deadlines and work independently.
  • Detail oriented with strong organizational skills.
  • A pleasant personality with the ability to collaborate closely with colleagues.
  • Ability to lift and retrieve boxes up to 40 pounds from high shelving units and work on a computer for long periods of time.


If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case by case basis.



Full-Time/Part-Time Full-Time  
Position Archivist, Core Collection  
Exempt/Non-Exempt Non-Exempt  
Open Date 1/26/2022  
Location Beverly Hills  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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