JOB SUMMARY: Seeking motivated, qualified Accounts Payable Specialist to collaborate with accounting and financial reporting functions. This position will perform a variety of daily accounting responsibilities including managing the Accounts Payable process, preparing journal entries, reconciling financial statements and accounts, year-end tax reporting, and confirming data accuracy. Must adhere to internal controls in conformance with established bank policies and operating procedures. The ideal candidate will have a bachelor's or associate degree in accounting or finance and prior professional experience in a bank accounting environment.
Responsible for the accounts payable function; verifies invoice approvals, reviews invoices for accuracy, issues checks, and makes appropriate journal entries, and posts to general ledger.
Interfaces with vendors resolving billing and payment questions, and general inquiries.
Manages Prologue Workflow and the A/P mailbox for all A/P communications and incoming bills.
Prepares the A/P posting batches and generates payments at least weekly.
Reviews and processes employee reimbursement requests, checking for proper documentation including supporting receipts, and applicable sales tax assessments.
Prepares and processes the timely monthly payment of reoccurring payments.
Prepares assigned monthly calculations and accruals, and accounting reports.
Performs accounting vendor management process, and requests new vendor setups
Issues and manages the Authorization Agreements for vendor and employee ACH payments.
Collects W-9 forms to new vendors and validates that the A/P Workflow vendor profile is updated.
Creates the Prologue 1099MISC file at year-end. Verifies information is accurate prior to IRS delivery. And delivers tax data by IRS deadlines.
Performs daily general ledger journal entries in Fiserv Prologue, as needed.
Reconcile various general ledger accounts and bank accounts on a daily or monthly basis.
Generates daily statement of condition and trial balance and other reports for distribution.
Prepare daily correspondent cash reconciliations, as assigned.
Resolve general ledger posting errors and non-posted suspense items daily, as needed.
Maintains and reconciles Fixed Assets register, including depreciation, to general ledger.
Operates the monthly Prepaid Accruals function, and reconcile sub-system to the GL.
Assists with Annual Report and quarterly reporting preparation of call report schedule(s) as assigned.
Exhibits good decision-making skills. Uses sound logic and judgment when making choices.
Proactively improves work processes and techniques, and works collaboratively with fellow employees, including in other departments on ad-hoc projects.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Bachelor's or associate degree, and prior progressive accounting experience (1 to 3 years) in a financial institution environment, especially in roles related to strong financial accounting skills, investments accounting functions, accounts payable and fixed assets experience. Excellent computer skills. Experience working in Fiserv Prologue and advanced Excel preferred. Detail orientation. Excellent analytical and problem-solving skills, and accuracy and attention to details. Above average written and verbal communication skills to interact with internal team.