Share Email Opening Title Recruiting and New Hire Coordinator  About the Organization We are people serving people. Established in 1849, Ives Bank is a full-service community bank rooted in history and positioned for the future. We provide a full array of deposit, savings, and lending services for individuals and businesses. Through modern banking technology, our customers can access to their accounts and manage their money anytime, on the go. We are committed to employing highly-motivated people who value customer care, professionalism, and team success.   EOE Statement Ives Bank is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.   Position Recruiting and New Hire Coordinator   Full-Time/Part-Time Full-Time   Description The Recruiting and New Hire Coordinator is the touch point between the company, potential employees and new employees in the company. The position is responsible for various human resources functions and tasks. Key responsibilities include managing the employment hiring and recruitment process, candidate screening, background checks, coordinating the onboarding process, work with all new employees to assure a smooth transition into SBD. Respond to new employee issues. Candidate Recruiting & Sourcing Under the direction of the HR Manager Work with hiring managers to accurately define the required skills and technical requirements needed for open positions Confirm with hiring manager the job description aligns with job opening Post positions internally, on job boards and/or on application program with the current job openings and updated job description Review postings on job boards to keep the positions relevant on the page and renew or pause postings as needed. Work with departments to review possible candidates that have applied via job boards or other sources Act as a liaison between the department and candidates to communicate with the candidate and set up initial interview to review resume and salary requirements. Once a candidate is identified as a good fit for the organization invite them via Indeed messaging to apply to the SBD portal Maintain candidate profiles and all documentation in the applicant portal. Follow up with department on the interviews and progress on evaluating a candidate Interview candidates to determine fit with core values and required job skills Walk candidates through the interview process to keep up engagement and explain next steps. Candidate Screening, Hiring, & Onboarding Under the direction of the HR Manager Coordinate interview feedback and selection decisions with supervisors and department managers Begin the process of background Follow FCRA requirements when explanation is needed for credit purposes Prepare orientation packets and onboarding forms for new hires, including tax forms, I9 documentation with correct ID, and keeping updated forms as legally required Support candidates through the onboarding process to ensure a successful transition into the organization Provide follow-up on outstanding documents or functions that must be completed before day one of employment Create and Submit New Hire Data to relevant departments Complete new hire entry information for the various online programs. Work in unison with the Payroll and Benefits Administrator to assure all new hire information has been completed Introduce new hires to the company and walk them through the hiring and training process Documentation and Recordkeeping Confirm that each open position has a signed requisition for record. Formally track all requisitions for Audit Manage all documentation related to onboarding of new hire and employee file maintenance for completion, follow up on items if necessary Track new hires with department location, position, time to replace position, and hire dates Monitor NMLS filings for new and terminated employees; Manage NMLS renewals and attestations before year­end deadline Update to online job application to reflect all legal requirements 1-9 Administration and file maintenance EEOC documentation & filing; validate information on a monthly basis with HR manager and prepare periodic tracking on such Employee Review Platform Add new employee information into the employee review system Confirm with department manager that the job description linked to the employee is accurate and up to date. Add the 90-day review for new employees as well as the initial Annual Review Follow the new hire up to the first 90 days to the 90-day Review to confirm a smooth transition Work with HR Manager to send reminders about reviews and confirm that all reviews are flowing from accurate job description. Inform HR Manager when reviews are ready for HR approval. Confirm that reviews are up to date for employees and inform HR manager when they are not (in order to meet FIDICA control expectations) Monitor that reviews are completed on time for each employee; notify executive in charge of dept if a review is late Check employee feedback, monitor issues and review trends with supervisors and/or managers Pull reports from system about past due and reviews ready to process for Dept Manager. Update job descriptions as necessary. Assist with employee communication by posting instructional materials to the intranet; assist employees on the phone and by email as needed   Position Requirements Educational and experience requirements include: Bachelor's degree in human resources, business administration, marketing or relevant experience in a human resource as a generalist preferably in a related industry Proven candidate screening and interviewing skills Excellent attention to detail Strong Organizational Skills Required Multitasking Abilities Good Research and analysis skills Ability to work with a team Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee: Is regularly required to operate a computer and other office equipment, such as, a copy machine, calculator, phone, and computer printer. Must be able to remain in a stationary position 60% of the time. Is required to have close visual acuity to perform an activity such as, viewing a computer terminal and determine the accuracy, neatness, and thoroughness of work assigned to self and staff. Is required to express or exchange ideas by means of the spoken word to convey detailed spoken instructions to other employees accurately. Must be able to receive detailed information through oral communication. The noise level in the work environment is usually low to moderate. Other duties as assigned.   Hours Per Week None Specified  This position is currently not accepting applications. 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