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Receptionist / Admin Assistant  


General Description of duties:  The Receptionist/Administrative Assistant is to be present from 7:30am-5:00pm, Monday through Thursday (excluding lunch and breaks) to perform receptionist duties, receive/distribute mail per agency guidelines, distribute/monitor/reconcile grocery, office supply, and gas cards, receive/distribute faxes, and order/receive/check out unit, and office supplies.


  1. Answer and direct incoming phone calls.
  2. Greet visitors in a professional and courteous manner, ensuring assistance provided as needed.
  3. Daily pickup and distribution of incoming/outgoing mail per agency guidelines.
  4. Receive and record incoming cash/checks and maintain security of funds until provided to Bookkeeper for weekly deposit.
  5. Monitor Accounting Email, process accounts payable for approval, and mail.
  6. Receive, distribute, and send faxes as needed.  Document transactions as needed for item specific protocols.
  7. Maintain all grocery, office, and fuel cards, and petty cash funds.  Document all transactions and related auditing of receipts, verification of balances, monthly reconciliation, and refill as needed.
  8. Coordinate vehicle maintenance, ensuring that all work performed is authorized, and vehicle maintenance documentation is maintained in compliance with agency guidelines for State audits.
  9. Ensure coffee stations, bathrooms, conference, and general office areas are neat and clean on an ongoing basis.
  10. Process office and unit supply orders, maintain inventory, verify, and track subsequent distribution, ensure adequate supplies are always in inventory.
  11. Maintain and order monthly RTD and AAR passes for individuals in service.  Distribute, document, and reconcile inventory monthly.
  12. Download and distribute agency vehicle GPS reports monthly and as needed.
  13. Coordinate with janitorial contractor to ensure proper cleaning of facilities, snow removal contractor to ensure safe access to facilities for all employees and visitors, waste removal company to ensure regular pickup/removal of garbage and recycled materials, and document shredding contractor to ensure monthly pickup for secure shredding documents.
  14. Maintain key inventory for office and units, coordinate key issuance, and maintain related documentation.
  15. Backup to Repairs Coordinator.
  16. Be familiar with, create, maintain, and update form supplies.
  17. Monitor and distribution emails from the “info” email.
  18. Data entry and maintenance of information, mailing lists, periodic mailers (i.e., holiday cards or newsletters).
  19. Correspondence, memorandums, and filing as needed.
  20. Other duties as assigned.
  21. Assist with event coordination.


1. Attend all regular and as scheduled management meetings, in-service training classes,
conferences, and other meetings as assigned meeting.
2. As needed, act as liaison between staff, outside agencies, and families or advocates. Assisting as needed with follow-up on day to day issues, or as assigned.
3. Other duties as assigned.


1. Display professional appearance and behavior, interacting with other staff, individuals in service, parents and service providers in a cooperative and friendly manner as observed by supervisor.
2. Provide positive role model always at home and in the community, avoiding use of profanity or derogatory slang, arriving to work in proper attire, modeling good problemsolving skills and social interactions.
3. Perform job duties with positive attitude, responding to peak work period without loss of quality, accuracy and thoroughness.
4. Uphold rights of the individuals served, by following client rights guidelines and agency abuse, neglect, and mistreatment policy daily.
5. Punctual and dependable at reporting to work (i.e. absenteeism and lateness does not result in adverse affects on operation of programs, individuals or families served.

Position Requirements

GENERAL REQUIREMENTS: High School Diploma or GED. Previous experience in related field and/or position preferred. Strong organizational, phone, customer service, time management,and computer skills required. Must be able to prioritize job duties, meet deadlines, and work  independently.

Supervision Received: Works directly under supervision of the CFO, receiving instructions and guidelines from same. Has freedom to plan and organize work assignments within guidelines of program structure. President/CEO available to resolve unusual work problems. Position Category: This position is non-exempt as defined by the Fair Labor Standards Act (FLSA).

Full-Time/Part-Time Full-Time  
Shift -not applicable-  
Exempt/Non-Exempt Non-Exempt  
About the Organization Cottonwood is an expanding non-profit agency based in Englewood, Colorado. Cottonwood provides direct care and community assistance to individuals all over the Denver metro area.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

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