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Floating Medical Receptionist (Westchester and Rockland) 

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.  

Seeking a Medical Receptionist who will float between all of our locations excluding Long Island and Connecticut. These locations are mostly in Westchester and Rockland County. Schedule is approx. 9:00am-5:00pm, and pay rate is approx. $18/hr.

Organizational Duties and Responsibilities

  • Performs duties to support the goals and objectives of Boston Children’s Health Physicians in its efforts to provide quality service and patient satisfaction
  • Demonstrate continuing education by completing all required annual trainings, as stated in the Training Curriculum, including but not limited to care coordination, population health management and self-management support techniques.
  • Complete annual corporate compliance training
  • Understand and effectively communicate HIPAA compliance, corporate compliance and client confidentiality
  • Ensure and/or remain in compliance with local, state and federal regulation

Essential Tasks, Duties and Responsibilities

  • Phone Responsibilities
    • Make appointments in a timely fashion, keeping patient preference to clinician and patient preference to time of day in mind when making the appointment
    • Take messages about medical questions to send to the nurse
    • Connecting patient to the nurse when there is an urgent need or when the patient is returning a call
    • Connect patients to a member of the billing department when requested
  • Check in responsibilities
    • Greet patients when they approach the front desk and ask for their name and appointment time
    • Verify address, insurance, email address and phone number in both Medent and MBA and correct if either need to be updated
    • Scan insurance card if a copy is not in MBA, Medent, or both
    • Have patient sign financial policy or HIPAA statement if not signed
    • Give patients the update history questionnaire for well visits or paper copies of developmental questionnaires
    • Direct patients to billing if there is a balance on the account
    • Distribute patient portal documents and CHADIS documents if applicable
    • Distribute newborn folder—make new copies of the newborn folder as needed
    • Distribute adolescent information sheets for adolescent well visits
    • Distribute Medical Home Information Letter and PCP selection letter to parents of all new patients
    • Mark patient arrived
  • Check out responsibilities
    • Mark patient checked out
    • Look in superbill to see if patient will be due for follow up—make follow up appointment when necessary
    • Collect copayments and balances in the form of check, cash, or credit card
    • Distribute stickers as requested
  • General front desk responsibilities
    • Maintain a smiling face and a positive attitude when interacting with patients
    • Be aware at what is going on at all of the front desk positions, offer to help if needed
    • Be aware of what is happening with CHADIS to assist a patient or provider if needed.
    • Maintain HIPAA confidentiality and sensitivity when talking to or about patients
    • Help with calling for appointments reminders and rescheduling
  • Provide care in a patient-centered manner
  • Attend medical home meetings
  • Participate in pre-visit planning
  • Demonstrate excellence in both internal and external customer service
  • Other duties as assigned
Position Requirements

Minimum Experience and Licensure Requirements

  • High school degree or equivalent required
  • Pediatric experience preferred
Location Skyline Building  
Full-Time/Part-Time Full-Time  
Shift Days  
Exempt/Non-Exempt Non-Exempt  
Req Number FRO-20-00001  
Number of Openings 1  

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