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Specialist, Metadata 


The Academy’s Film Archive is seeking a Specialist to assist the Cataloging and Public Access departments on the Cultural Equity and Inclusion Project. The Cultural Equity and Inclusion Project is part of the Archive’s efforts to help identify and uncover the social, gender, ethnic, accessibility, and cultural gaps of more than 100 years of film preservation and collecting, helping to foster a more inclusive American film history from multiple perspectives.


The core mission of the project is to identify films and filmmakers that are relevant to underrepresented communities, helping us understand what holdings we have and collections we should acquire. Since the project’s inception, the Academy has worked with subject-specialized researchers and interns to comb through scholarly texts, aggregating a tremendous amount of metadata relating to underrepresented communities. You will serve to manage the database and oversee entries made by researchers and interns.

Priority will be given to applications received by March 26, 2021.


  • Maintain relational database containing entries.
  • Document and further develop the workflow and methodology.
  • Track and resolve problematic entries.
  • Provide supplementary information for reports and summaries.
  • Present on the project to stakeholders, as needed.
  • Recruit, hire, onboard, and train researchers; provide ongoing feedback.
  • Complete a primary review on each entry generated by researchers.
  • Select texts in collaboration with internal committee.
  • Coordinate volunteers from internal staff to perform secondary review of entries.
  • Coordinate Cataloging Working Meetings to further develop methodology.
  • Work with the Cataloging and Access departments on the project’s overall vision, scope, and goals.
Position Requirements
  • Master’s in film and/or library studies.
  • Demonstrated knowledge of and a vested interest in cultural equity and inclusion.
  • Familiarity with Adlib Archive/Library/Museum collections management software is desired.
  • Knowledge of cinema history and current archival and library cataloging practices and standards.
  • Familiarity with controlled vocabularies such as Library of Congress Subject Headings, Thesaurus for Graphic Materials, and Getty Art & Architect Thesaurus.
  • Familiarity with Airtable desired.
  • Excellent research skills, writing skills, and attention to detail.
  • Strong computer skills including Excel and relational databases.
  • Ability to work independently and remain working on a computer for extended periods of time.
  • Ability to establish and maintain cooperative working relationships with Academy staff and colleagues at other archives.
  • Ability to provide clear and effective feedback with diplomacy and tact.
  • Adaptive work style, including flexibility to work onsite and from home, as needed.
Full-Time/Part-Time Full-Time  
Position Specialist, Metadata  
Location Hollywood  
About the Organization The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.
EOE Statement The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.  

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