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Administrative Assistant 

About the Organization Founded in 1989, TFE, Inc. is one of the most innovative and successful suppliers of professional, technical, and administrative personnel in the US nuclear energy complex and other commercial ventures. TFE excels in quickly providing the resources that enable our customers to meet their schedules and production requirements.

Our product is people. TFE's priority is our personnel and their success. By staffing projects and facilities with TFE personnel, our customers can concentrate on their products and customers and rest assured that TFE and our staff will provide them the absolute highest level of project support.

TFE currently provides waste transportation, records storage, records management, training, and environmental service support. We also manage task-based projects specifically focusing on our customer's needs and strategies. TFE supports customers nationwide, with major offices in North Augusta, SC; Oak Ridge, TN; and Carlsbad, NM. Additionally, we have satellite offices throughout the United States. Since our establishment, TFE has grown to a company of nearly 150 employees.

Our proven expertise covers a wide range of technical support capabilities with major emphasis in the following areas:

• Waste Transportation Services

• Records Storage and Management

• Technical Services

• Engineering Services

• Training Services

• Environmental Service Support

• Start up Support

• Conduct of Operations

• Assessments & IVRs

• QA Support & Audits

• Nuclear Safety & Criticality Safety

• USQD & Licensing Support

• Operational Readiness Review

• Nuclear Technical Support

EOE Statement TFE is an Equal Employment Opportunity (EEO) Employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.  
Category Administrative  
Req Number ADM-21-00007  
Position Administrative Assistant - Carlsbad - WIPP  

Seeking someone that can multi-task with excellent communication skills and an upbeat attitude. Candidate should be able to assist management by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. The individual in this position needs to have excellent verbal and written communication skills, be an active/effective listener and have business sensitive understanding. Candidate should be professional, polite, and attentive while also being accurate. The ideal candidate will always be prepared and responsive, willing to meet each challenge directly. Candidate should be proficient with computers, Microsoft products and general office tasks.

Job Duties:

1. High school diploma required. Advanced degree preferred.

2. Proven experience as an administrative assistant or other relevant administrative support experience.

3. Proven experience and savvy in handling business sensitive and confidential information.

4. Ability to organize a daily workload by priorities.

5. Must be able to meet deadlines in a fast-paced quickly changing environment.

6. A proactive approach to problem-solving with strong decision-making skills.

7. Professional level verbal and written communications skills.

8. Serve as the point of contact for employees concerns and questions on human resources related issues, time sheets, payroll, travel, etc.

9. Serve as the point of contact for corporate and the Project Manager (PM) by generating and/or distributing memos, mail, e-mail, forms, etc.

10. Assist the PM by typing, copying, editing, forms creation, tracking indirect costs, and other job-related duties as requested.

11. Verify the accuracy of employees time sheets before approval.

12. Track employees PTO and floating holiday usage and send time sheet approvers updates each pay period.

13. Maintain the record copies of all records generated.

14. Generate monthly, quarterly, semi-annual, and annual reports.

15. Generate purchase requisitions.

16. Order supplies for the various departments.

17. Resolve issues with vendors on orders, shipment, invoices.

18. Serve as Travel Coordinator making all arrangements for employees travel and preparing the necessary paperwork.

19. Arrange for employees attendance at seminars and other off-site training.

20. Use corporate credit card for travel arrangements, ordering supplies, off-site training, etc.

21. Prepare all expense reports.

22. Administer petty cash.

23. Update and maintain various lists involving employee contact information, work location, etc. so information is readily available when requested.

24. Submit contract deliverables.

25. Serve as Records Coordinator (RC) for TFE Project Management and attend training necessary to maintain RC status.

26. Schedule, coordinate, and facilitate meetings, facilities usage, and events.

27. Schedule appointments.

28. Assist with the Records Index Disposition Schedule (RIDS) committee.

29. Backup for Accounting Clerk.

30. Must be able to take on additional tasks as they arrise with current work load.

The successful candidate will follow and apply these attributes to all that they do:





Professional Excellence

Safety Culture

Personnel Expectations

Job Ownership




Challenge the Unknown

Challenge and Communicate Assumptions

Procedure Adherence

Position Requirements

Must be a US Citizen

Full-Time/Part-Time Full-Time  
Salary Range  
Location Waste Isolation Pilot Plant (WIPP)  
Benefits Offered Medical Dental Vision 401k  

This position is currently not accepting applications.

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