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Administrative Assistant - Meetings and Travel 

About the Organization Service Employees International Union-United Healthcare Workers West (SEIU-UHW) is one of the largest unions of hospital workers in the western United States, with more than 100,000 members.

Our members are frontline caregivers, including respiratory care practitioners, dietary, environmental services and nursing staff who keep Californians healthy.

We live and work throughout California: from the Bay Area to Sacramento and Los Angeles to the Central Valley.

Our union of healthcare workers is driven to improve the healthcare system. Our mission is to provide quality care for all patients, expand access to excellent, affordable healthcare for all Californians and improve living standards for all workers.

The majority of SEIU-UHW members work in the state's largest private sector health systems' hospitals and clinics, including Kaiser Permanente, Dignity Health, Sutter Health, Tenet, Prime and Daughters of Charity.  

Position Summary:

The Administrative Assistant provides administrative services in support of the United Healthcare Workers-West divisions, membership and staff to accomplish the division or department's goals.

Position Requirements

Essential Job Functions:

General Responsibilities

  1. Creates updates and maintains databases including membership and Executive Board tracking. Uses the front end of main frame computer lists.
  2. Assists the Director/Coordinator in orienting, tracking and monitoring staff understanding of and compliance with Department and Union's administrative requirements such as Activity reports, attendance records, expense reports' filing.
  3. Attends and participates in weekly and monthly meetings of Department Staff, assisting in agenda preparation, taking, typing and distributing minutes, and follow up work from meetings.
  4. Prepares materials, including confidential and urgent correspondence for Director/Coordinator, letters, mailings, email blast notifications, Know-Before-You-Go, forms, announcements, newsletters, etc. for all Department and Union activities.
  5. Establish and maintain hard copy and/or electronic filing system
  6. Receives meeting registration requests and complaints (telephone, email and walk-in) and refers to appropriate staff for resolution.
  7. Receives mail and phone calls from Executive Board members.
  8. Maintains Meetings & Travel files for Department staff.
  9. Maintains adequate office supplies for the Department for various meetings on or offsite
  10. Works on special projects as assigned by immediate supervisor
  11. Assists in the implementation and coordination of political and legislative support activities.
  12. Coordinates travel arrangements.


  1. Expertise using Microsoft programs, including Word, Excel, Power Point and Access
  2. Demonstrated ability to type 55 wpm
  3. Knowledge of standard business documents and table formatting to prepare materials accurately
  4. Ability to set up and maintain Excel spreadsheets; the ability to setup Access databases
  5. Proficiency using the Internet as a research tool
  6. Experience composing grammatically correct correspondence, and editing drafts to correct grammar, spelling and punctuation7Excellent organizational skills
  7. Ability to communicate and relate respectfully with a diverse membership and staff
  8. Commitment to provide accurate, efficient and friendly service to staff and members
  9. Ability to exercise independent judgment to solve operational problems
  10. Ability to manage multiple and competing priorities and work well under pressure
  11. Excellent punctuality and attendance
  12. Bilingual skills highly desirable
  13. Able to create, plan, develop, and implement programs and systems to further Union goals.

Physical Demands: Sitting at a computer workstation for extended periods (up to four hours at a time) typing and lifting to 20 pounds. Work long and irregular hours including nights and weekends.

Relationships: The Administrative Assistant works closely with and interacts with Union members, unorganized workers, employers, government officials, the Executive Board members, officers, other staff, staff from other labor organizations and grassroots organizations.

Location Oakland  
Full-Time/Part-Time Full-Time  
Salary SEIU-UHW offers a competitive salary, commensurate with experience, and a generous benefit package.  
Exempt/Non-Exempt Non-Exempt  
EOE Statement SEIU-UHW is an affirmative action employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability.  

This position is currently not accepting applications.

To search for an open position, please go to


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