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Title

Chicago -Administrative Management Intern 

Description

 

About Divvy:

Divvy is Chicago’s new bike share system launching in Summer 2013. Under contract with the

City of Chicago Department of Transportation, Divvy is excited to announce the beginning of its operations and seeks talented individuals to assist in the general management of the bike share program leading up to system launch of 300 stations and 3000 bikes. More at DivvyBikes.com.

Overview of the Position:

Divvy is seeking an entrepreneurial Administrative Management Intern who will help support all general office activities from system launch to assisting with managing the Divvy office.  This includes, but is not limited to, assisting with the coordination of administrative services, clerical and support services, printing, mail distribution and messenger services, telecommunications, maintenance, purchasing, and security. He/she must be able to work from our Chicago office at least 3 days a week, and may occasionally be asked to participate in weekend events along with other Divvy staff.

 

Primary Responsibilities           

·        Assist with setup of new office and systems, including purchasing furniture, supplies, equipment, and working closely with both local and remote staff.

·        Provide administrative back-up support to all staff: Assist with filing, HR duties, and other administrative duties as assigned.

·        Assist with scheduling interviews, meetings, and office events for executive staff to include calendar management.

·        Phones: Answer and field questions; screen and transfer calls and provide contact information.  (keep company employee/contact list up to date)

·        Assist with setting up new hires and assist HR with on boarding process.

·        Tenant Relations: Assist with lease management, incoming/outgoing tenant responsibilities, coordinate repairs/maintenance, fire alarm monitoring, etc.

·        Assist in serving as vendor liaison: making sure machines are serviced when necessary; office supplies inventory/ordering and equipment/furniture are managed for entire office.

·        Assist with shipping by FedEx, UPS, other shipments, and all incoming/outgoing mail is sent and delivered daily.

·        Assist in providing executive assistance to the management staff.

·        Other tasks as assigned.

Duration: Minimum 3 months summer internship.  Possibility of 6 months – 1 year internship, if agreed upon by the intern and Divvy staff.

 

 

 
Position Requirements

 

What we are looking for in an intern

·        Previous project management, customer service, office/administrative or related experience (school, class, internships, etc.)

·        Experience in Excel, Word, Google Applications, and ability to learn new software.

·        Creativity - the individual actively seeks creative solutions, is inquisitive, and rises to the challenge.

·        Adaptability - the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.  

           Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction    and solicits feedback to improve performance.

           Excitement and interest in bike sharing a must.

           Positive attitude and sense of humor a must.

Requirements

·        Must be currently enrolled at accredited college, university, or community college.

·        Must have a cumulative GPA of 2.75 for all college level courses.M

         May require bending, stooping, lifting up to 35 pounds.

 

Note: The above description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.  All personnel may be required to perform duties outside of their normal responsibilities due to the nature of work performed to accomplish Chicago Bike Share’s Mission.

Alta Bicycle Share is proud to be an equal opportunity/ affirmative action employer.

 

 
Full-Time/Part-Time Part-Time  
Salary Compensation: Possibility of College Credit (intern is responsible for arranging credit with a participating educational institution)  
Bargaining Unit Position  
Close Date  
Exempt/Non-Exempt Non-Exempt  
Open Date 5/15/2013  
Location Divvy  

This position is currently not accepting applications.

To search for an open position, please go to http://AltaPlanningandDesign.appone.com




 


 
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