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Hubway Bike Share - Administrative Assistant 


Job Summary

Bicycle sharing is a sustainable, healthy, and community-based transport option that enhances urban livability and mobility. Under contract with the City of Chicago DOT, Alta Bicycle Share is excited to announce the beginning of its operation of Chicago Bike Share and seeks to fill several key leadership roles leading up to system launch of 300 stations and 3000 bikes.

Alta Bicycle Share is seeking an experienced Administrative Manager who will be responsible for all general office activities from system launch to managing the Chicago Bike Share office on an ongoing basis.  This includes, but is not limited to, coordinating administrative services, clerical and support services, printing, mail distribution and messenger services, telecommunications, maintenance, purchasing, and security.    

Primary Responsibilities              

  • Initiate setup of new office and systems, including purchasing furniture, supplies, equipment, and working closely with both local and remote staff.
  • Provide administrative back-up support to all staff: Assist with filing, HR duties including e-Verify, and other administrative duties as assigned.
  • Assist with scheduling interviews, meetings, and office events for executive staff to include calendar management.
  • Phones: Answer and field questions; screen and transfer calls and provide contact information.  (keep company employee/contact list up to date)
  • Ensure new hires are set up and assist HR with on boarding process.
  • Tenant Relations: Lease management, incoming/outgoing tenant responsibilities, coordinate repairs/maintenance, fire alarm monitoring, etc.
  • Serve as vendor liaison: making sure machines are serviced when necessary; office supplies inventory/ordering and equipment/furniture are managed for entire office.
  • Ensure shipping is set up for FedEx, UPS, other shipments, and all incoming/outgoing mail is sent and delivered daily.
  • Provide executive assistance to the management staff.
Position Requirements


  • College degree required.
  • Minimum 2 years in Project Management, Customer Service, Office/Administrative Management or related role.
  • Valid driver’s license and a clean driving record. (must pass motor vehicle record check)
  • High proficiency in Excel, Word, Google Applications, and ability to learn new software.
  • Creativity - the individual actively seeks creative solutions, is inquisitive, and rises to the challenge.
  • Adaptability - the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.  
  • Dependability - the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
  • Excitement and interest in bike sharing a must.
  • Positive attitude and sense of humor a must.
  • Job may require hours that exceed 8 hours per day and/or 40 hours per week.
  • May require bending, stooping, lifting up to 35 pounds.

Note: The above description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.  All personnel may be required to perform duties outside of their normal responsibilities due to the nature of work performed to accomplish Chicago Bike Share’s Mission.

Alta Bicycle Share is proud to be an equal opportunity/ affirmative action employer.


Full-Time/Part-Time Part-Time  
Bargaining Unit Position  
Close Date 8/23/2013  
Exempt/Non-Exempt Non-Exempt  
Open Date 7/26/2013  
Location Divvy  

This position is currently not accepting applications.

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