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Title

Administrative Assistant 

About the Organization HSE Integrated Ltd. is Canada's largest national industrial safety services company with operations across the country and in the United States. HSE provides a comprehensive and integrated suite of health, safety and environmental monitoring services to protect workers, assets and the community in the most cost-effective manner possible.  
Category Administration  
Location High Level  
Open Date 8/28/2014  
Close Date 9/12/2014  
Req Number ADM-14-00056  
Description

The Administrative Assistant is responsible for a variety of administrative and clerical duties.  They should possess strong interpersonal and organizational skills, the ability to function effectively as a part of the team and have above average computer literacy and familiarity with Microsoft Office packages.

 

SUMMARY OF ESSENTIAL JOB FUNCTIONS:

Administrative Assistant duties include but not limited to:

  • Telephone
  • Incoming and outgoing mail
  • Copying, typing, photocopying, and stationary ordering
  • Ensure that all Field Tickets are approved, complete, processed on time, and sent to Calgary
  • Ensure that all station level purchase orders are coded in accordance with head office requirements
  • Ensure that all station level payroll functions are maintained daily, and processed within the cutoff time line requirements
  • Provide Human Resources support to the Station Manager as required
  • Provide administrative support to Training Coordinator as required
  • Assist with ensuring that the station level safety files are maintained to the requirements of the HSE Manager
  • Assist with maintaining hard and electronic filing systems as required by corporate rules and governance
  • Maintain strict confidentiality in relation to employee information
  • Comply with the safety rules and report hazards
  • Maintain an open and clear communication with all managers and supervisors in order to be able to offer assistance as required
  • Assist in arranging for accommodations for operations staff as directed by Operations Management
  • Assist in arranging professional Housekeeping services
  • Perform other duties and projects as directed by the Station Manager

SAFETY RESPONSIBILITES:

  • Ensure all personnel have signed in / out according to ERP procedures
  • Ensure office is clean and tidy at all times
  • Ensure all exits are clearly identified
  • Ensure the security of the facility prior to leaving daily shift
 
Position Requirements
  • Office Administration Certificate/Diploma
  • 3+ years of office experience
  • Posses exceptional organizational skills, able to multitask effectively
  • Proven ability to prioritize tasks and meet established deadlines
  • Must have above average oral & written communication skills, providing timely and concise information to others
  • Must be able to work independently and as part of a team, encourages excellence in others through being a positive influence in the development of others
  • Customer focused, meets expectations internally and externally and forms partnerships.
  • Must have an understanding of basic accounting principles, practices and terminology
  • Has a keen eye for detail, can detect problems areas and recommend solutions and/or take corrective action when required
 

This position is currently not accepting applications.

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