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Payroll Clerk 

Req Number HUM-13-00004  
Position Payroll Clerk  
Full-Time/Part-Time Part-Time  
Hours/Week 20 hours per week  
Shift Days  
Location Hospice of Northwest Ohio - Perrysburg  
Department Human Resources  

The Payroll Clerk position is primarily responsible for processing payroll under the general direction of the Director of Human Resources.

 Essential Job Responsibilities

  • Accurately and timely processes payroll according to the established payroll schedule.   Reviews timesheets for accuracy and appropriate approvals.  Works with managers to ensure their education of the payroll system; answers questions and resolves issues.
  • Accurately enters into the payroll system employee deductions and employment status changes affecting employee payroll.
  • Records employees into the appropriate GL accounts.  Prepares reports as needed.
  • Processes Health Savings Account and 403b deposits within established timeframes.
  • Accurately sets up employees in the timekeeping system.
  • Enters benefit plan changes, rates, and employee elections within established timeframes.
  • Terminates employees in the payroll system and cancels the enrollment of any agency benefit plans.  Ensures the accurate payout of vacation hours.
  • Ensures the agency is in compliance with COBRA requirements.
  • Reconciles benefit statements.
  • Assist with the processing of payroll and employee benefit enrollment as directed.
  • Responds to employee questions and/or concerns in a timely manner.  Researches and resolves issues and follows-up as appropriate with employee and/or supervisor.
  • Performs clerical functions including faxing and photocopying for the department as directed.
  • Manages the incoming department mail; distributes as appropriate.   
  • Ensures the Human Resources Director is aware of any issues adversely affecting employees.
  • Assists with special projects and HR initiatives including but not limited to staff recognition programs and wellness initiatives.
  • Responds to employee questions and/or concerns in a timely manner.  Researches and resolves issues; follows-up with employees and/or supervisors as appropriate.
  • Ensures the Human Resources Director is aware of payroll and any other issues adversely affecting employees.
  • Participates in developing HR goals and strategies as defined by agency goals.  Assists in evaluating and recommending new approaches, policies and procedures to improve effectiveness.
  • Prepares and analyzes reports as requested; assists with special projects as requested.
  • Assists with the clerical work of the department.
  • Is back-up to the HR Assistant when needed.
  • Responsible for learning and utilizing technology made available by the agency to increase efficiency, communication and performance of duties.
  • Participates in the agency’s Quality Improvement program.
  • Attends staff meetings and completes all mandatory training.
  • Holds in strictest confidence all employee information.
  • Performs other duties as assigned.
Position Requirements
  • High school graduate; Associates Degree in Accounting or Finance preferred.
  • Minimum two years administering payroll.
  • Working knowledge of the ADP payroll system preferred.
  • Strong knowledge of local, state, and federal payroll laws.
  • Working experience of Microsoft Word and Excel.
  • Strong organizational and time management skills; ability to work under pressure and meet multiple deadlines.
  • Strong verbal/written communication skills and interpersonal skills.
  • Excellent data entry skills.
  • Ability to handle sensitive and confidential information.
  • Understands and is committed to the hospice philosophy.
Driving Requirements  

This position is currently not accepting applications.

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