Position Summary: Receiving incoming packages, distributing packages across the SEI locations, tracking each item received and maintaining database records of items received. Will be required to enter data in Oracle database. Responsible for keeping the loading dock and tagging areas organized and maintained; includes equipment such as dock leveler, hydraulic lift, pallet jacks and carts. Will deliver to off-site locations mail and other equipment. Stocks office paper. Responds to FS Hotline. Responsible for vehicle maintenance, fuel and mileage logs and service database. This position will be required to assist with any area of the facilities operations as assigned by the Facilities Operations Supervisor or the Facilities Manager. Will provide back-up to positions: Facilities Service Coordinator, Equipment Technician Utility, Shipping Receiving Coordinator and Mailing Coordinator.
Minimum Qualifications and Requirements
Education/Training: High School Diploma and up to one year of working experience.
Licenses: Valid Pennsylvania Driver’s License
Experience: Up to one year of working experience.
Skills/Abilities: Ability to: (1) perform data entry; (2) review and understand computerized reports and make necessary corrections to the data; (3) maintain accurate and detailed records; (4) organize work in order to meet deadlines and user demands; (5) understand and follow directions. (6) Familiar with computerized inventory tracking and tagging systems; (7) work independently and use initiative to resolve problems, diagnose and make needed recommendations or repairs; (8) operate general power tools, moving and loading equipment; (9) develops and maintains receiving metrics.
Mobility: Finger agility; ability to move, push, pull and lift equipment, as needed; ability to carry necessary tools; ability to stand for long periods of time; ability to climb steps or ladders, stoop, reach, bend at the waist and grasp; ability to travel to various campus locations, as needed.
Environmental Conditions: May have to endure various weather conditions while traveling between locations; equipment may be housed in dusty, damp and crowded conditions.
Mental: Ability to pay attention to details and meet deadlines; ability to deal with difficult or demanding individuals; the ability to use reasoning to solve maintenance related problems.
Other: Candidates will be subject to a background check and must be eligible to obtain and maintain a Department of Defense security clearance; must be able to drive a box truck and pass a driver safety course.
Preferred Qualifications and Requirements
Education/Training: High School Diploma and two (2) years experience in Facilities environment.
Skills/Abilities: Experience with Oracle a plus but not necessary.
Experience: At least two (2) years of receiving operations experience.
Accountability: Responsible for all daily incoming package handling, storage, inventory, delivery and tracking. Responsible for independently setting-up, maintaining and repairing equipment or making recommendations to replace equipment. Develops and maintains receiving metrics for use in the internal review and open meetings.
Direction: Performs under minimal supervision. Most normal duties and responsibilities are handled independently with the use of established procedures and policies. Difficult or unique situations are referred to the supervisor.
Decisions: Determine package delivery steps and processes to stream line efficiency of receiving. Determines whether to repair or replace equipment; recommends equipment purchases
Supervisory Responsibilities: This position is not required to supervise any staff.
Job Functions Or Responsibilities:
70% Receiving duties – handling incoming shipments, tagging and logging shipments, deliver of packages and getting appropriate signatures. (2) Receive and sign for incoming parcels, data entry into receiving data base, cross reference piece in the Purchase Request System, enter into Oracle when needed and delivery of packages.
30% Back-up to Facilities Services –shipping, mail, office supply ordering and delivery, office moves and furniture reconfiguration, and other duties as needed.
100% TOTAL EFFORT
Organizational Chart: Chief Financial Officer < Deputy Chief Financial Officer < Facilites Manager < Equipment Technician - Receiving.
Carnegie Mellon University is an EEO/Affirmative Action Employer – M/F/Disability/Veteran