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Clinical Scheduling Coordinator - Imaging 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Position Clinical Scheduling Coordinator  
Location Main Clinic  
Hours None Specified 

Department Imaging 

Full-Time/Part-Time Full-Time  


Schedules appointments and follow up appointments with patients to ensure continues flow of business and optimal care of patients.  May be assigned to various departments through out Bend Memorial Clinic.

Reasonable Accommodations:

To perform this job successfully, an individual must be able to perform each essential duty and physical demands satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions (greater than or equal to 10% of time): 

35% - Schedules and coordinates medical procedures at Bend Memorial and outside facilities by recording procedures in the appointment book and advising staff and doctors of any changes.

  • Instructs patients as to the preparation of the procedure by answering basic questions. 
  • Schedules patients follow up appointment after procedure is completed.
  • Verifies patient’s insurance eligibility.
  • Determines necessity and urgency for appointment.
  • Verifies that new patient policy for doctors is abided by.

35% - Performs preparations for next day appointments by confirming appointment time, schedules test ordered by Doctor, and prepares chart.

  • Alerts patient of any preparation needed for test and arrival times.
  • Ensures all reports such as laboratory, x-ray, pathology, and diction are included in chart.
  • Confirms Doctors schedules 48 hours in advance in order to condense appointments to allow for an efficient use of time.

18% - Monitors department telephone.

  • Routes callers to the appropriate areas.

Secondary Functions (less than 10% of time):

6% - Performs general clerical duties when needed.

3% - Assumes all other duties and responsibilities as necessary by escorting patients, delivering lab specimens, charts, x-rays, and prescription refills.

3% - Restocks exam and patient rooms. 

  • Order Supplies.
Position Requirements

Education and/or Experience:
High school diploma or equivalent.  One year experience in medical reception.

Necessary Knowledge, Skills and Abilities:
Strong typing skills and working knowledge of computer systems particularly with a windows based environment.  Excellent written and verbal communication.  Knowledge of Mysis computer scheduling system and medical office procedures.

Certificates, Licenses, Registrations:
None required.

Physical Demands:
While performing the duties of this job, the employee is regularly required to stand; sit and reach with hands and arms. The employee is occasionally required to walk as well as twist and bend.  The employee must occasionally lift and/or move up to 50 pounds.  Employee will be required to walk up and down stairs.  

Work Environment:
General office environment in a clinical setting.  Exposure to moderate levels of noise in a moderately paced environment.  Some weekend and evening hours may be required during peak times.  Minimal patient or client contact.  Works with other Bend Memorial Clinic departments to deliver optimal service and meet clinic goals.  Frequently exposure to blood or other human bodily fluids.

Success Factors:
Deliver quality healthcare through teamwork, dependability, innovation, integrity, and compassion.

About the Organization Bend Memorial Clinic offers competitive compensation, great health benefits, 401(k), profit sharing, continuing education and many other useful supplemental benefits. EOE/AA Employer.  
Req Number 020703-13  

This position is currently not accepting applications.

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