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Accounts Payable Specialist - Accounting 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Position Accounts Payable Specialist  
Location Main Clinic - Bend, Oregon  
Hours None Specified 

Department Accounting 

Full-Time/Part-Time Full-Time  


Responsible for processing accounts payable transactions to ensure accurate accrual basis financial statements.

Reasonable Accommodations:

To perform this job successfully, an individual must be able to perform each essential duty and physical demands satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions (greater than or equal to 10% of time):

80% - Processes all accrual basis accounts payable information by opening mail, coding and recording incoming PO and non-PO invoices, verifying approval for general ledger account input, processing and distributing checks, and filing expenditures. Follows up with vendors and clinic supervisors regarding disputed charges or payments, past due accounts, over payments/credits, etc.

  • Creates reports to summarize invoice detail and aging reports.
  • Maintains and updates all vendor information including W-9; processes year-end 1099 tax forms.
  • Processes check runs twice weekly
  • Processes employee reimbursements in accordance with company policy and IRS guidelines
  • Reconciles monthly vendor statements and resolves discrepancies

10% - Performs a variety of bookkeeping functions such as monthly account reconciliation

  • Reconciles and balances general ledger accounts.
  • Matches invoices and automatic payments from cash account for major drug vendor

10% - Assists the Accounting Manager as needed

  • Research outstanding checks and tracks for unclaimed property filing
  • Maintains vendor files for records retention

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Position Requirements

Education and/or Experience:

High school diploma or equivalent. Associate degree preferred.  Two years of experience in accounts payable processing.

Necessary Knowledge, Skills and Abilities:

Computer knowledge with Microsoft Office programs with a proficiency in Excel. Knowledge of accounting systems and practices; Great Plains experience a plus. Ability to examine documents for accuracy and completeness.  Ability to work in a fast-paced, high volume environment.

Certificates, Licenses, Registrations:

None required.

Lead Duties – (if assigned):

Training of new employees; Coordinate and perform in-department training, as needed; Assisting with day-to-day department needs (supplies, equipment, etc.) to ensure department stays within budget; Coordinate PTO for staff members and arrange float coverage as appropriate; Monitor provider schedules, insure that schedules are filled, utilize provider wait list as required; Continuous improvement to department processes; Works with teammates to ensure the daily work flow is efficient and patients are roomed timely and report problems and solutions within a timely manner; Responsible for adjusting staff schedules to flex up/down on busy/slow days; Participating in interview process with hiring manager, as needed; Attend meetings outside of normal business hours.

Physical Demands:

While performing the duties of this Job, the employee is regularly required to sit at a computer for long periods of times. The employee is occasionally required to walk up and down stairs.  The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 25 pounds.

Work Environment:

General office environment in a clinical setting.  Exposure to moderate levels of noise in a fast paced, high volume environment.  Some weekend and evening hours may be required during peak times.  Frequent vendor  contact over the telephone.  Works with other Bend Memorial Clinic departments to deliver optimal service and meet clinic goals.

Success Factors:

Deliver quality healthcare through teamwork, dependability, innovation, integrity, and compassion.

About the Organization Bend Memorial Clinic offers competitive compensation, great health benefits, 401(k), profit sharing, and many other useful supplemental benefits. EOE/AA Employer.  
Req Number 122805-12  

This position is currently not accepting applications.

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