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Title

Benefits Specialist 

Description

Brooklyn Academy of Music (BAM), an internationally recognized presenter of contemporary performing arts and cinema, seeks Full-Time Benefits Specialist to provide information, education, advocacy and assistance to staff regarding BAM's benefit plans.

Job Responsibilities:

  • Ensure that benefits are administered accurately, efficiently and to the satisfaction of employees, outside vendors, finance department and legal entities
  • Seek out new benefits plans & HR practices that improve employee satisfaction, retention, as well as lower costs for the institution
  • Find new ways to communicate with staff members to ensure a thorough understanding of benefits, policies, procedures and a general understanding of how BAM works (e.g. the culture of BAM)
  • Improve department workflow and business process to ensure the department is operating most efficiently and productively
  • Ensure compliance with all federal programs such as COBRA, HIPAA, and FMLA.

Benefits:

  • Conduct benefits orientations, and continually improve methods to educate staff about benefits
  • Prepare purchase orders for health vendors, crosscheck data and investigate discrepancies in payments. Work with the Finance department to reconcile benefits billing data on their end
  • Add, change, and terminate employees from health insurance, dental insurance, life insurance, transit program, Flexible spending accounts, and gym memberships
  • Ensure compliance with BAM policies, Federal, State, and City laws and regulations, i.e. Occupational Safety Health Administration (OSHA), HIPAA, Department of Labor (DOL) and Equal Employment Opportunity Commission (EEOC) compliance
  • Reconcile and ensure payment of benefit bills
  • Keep BAM benefit summary up to date to be shared with applicants and new hires
  • Verify benefit eligibility for staff based on plan requirements and BAM policy
  • Perform benefits exit interview with exiting staff
  • Lead wellness committee and assist with related initiatives (e.g. health fair)
  • Coordinate and oversee open enrollment process
  • Prepare yearly benefit statements
  • Maintain excellent relationship with all third parties including benefits broker

HRIS & Payroll:

  • Learn payroll system and serve as back-up to payroll manager
  • Assist with implementation of technology changes and improvements for department

Generalist/ Administrative:

  • Prepare and maintain HR & benefit information that is available to staff
  • Prepare and organize departmental POs and credit card expenditures and submit for processing with Finance (or HR assistant)
  • Distribute and reconcile petty cash for department
  • Coordinate wage notice mailing
  • Create reference manuals as guidelines for managerial and HR-related procedures

HR Compliance & Reporting:

  • Inform staff about their FMLA, COBRA & HIPAA rights, prepare correspondence with eligible staff
  • Administer and track COBRA, Family Medical Leave Act, Short Term Disability and Long Term Disability
  • Respond to workers comp and disability requests and claims
  • Ensure proper reporting of data to internal and external customers.
  • Gathers and analyzes data to find statistical information on departmental processes that could be improved.
  • Develop metrics to evaluate relevant HR programs and procedures
  • Prepare OSHA, 5500 and EEO reports



 

 
Position Requirements
  • Bachelor’s degree (human resources, business administration or related)
  • Some prior training, experience or coursework in human resources required
  • At least one year of experience working with employee benefits or human resources
  • Excellent excel and database skills, and comfortable with a variety of technology
  • Experience with Microsoft Excel and demonstrated skills in database management and record keeping
  • Excellent organizational, oral and written communication skills
  • Knowledgeable of federal, state and local employment laws

 

 
Full-Time/Part-Time Full-Time  
Salary Salary is commensurate with experience (Full benefits package is offered)  
Application Deadline April 8th, 2013 or until filled  
Application Procedure No calls please. Must complete an online application at http://brooklynacademy.appone.com  
Location Brooklyn Academy of Music, Fort Greene  
About the Organization BAM's mission is to be the home for adventurous artists, audiences and ideas.

Why Choose BAM?
Great work, talented colleagues, and valuable benefits make a career at BAM rewarding on so many levels. BAM strives for artistic and professional integrity, diversity, accessibility, and innovation. Get the satisfaction of collaborating with a team that brings exciting work to audiences, take advantage of opportunities to grow professionally, and enjoy BAM's Fort Greene neighborhood.

BAM employees get to work where other people come to play. BAM is at the center of a historic neighborhood full of cultural institutions, fantastic restaurants, and unique stores. BAM anchors a growing cultural district that includes BRIC Arts Media House and Theatre for a New Audience. BAM staff come to work and stay for fun.

A career at BAM puts you on a demanding yet rewarding path, go to www.bam.org/about/careers

BAM is an Equal Opportunity/Affirmative Action Employer, committed to a diverse and inclusive work environment.

www.bam.org
 

This position is currently not accepting applications.

To search for an open position, please go to http://brooklynacademy.appone.com/



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