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Title

Receptionist/Office Management Assistant 

Category Administrative  
Location Fanscape/Los Angeles, CA  
Full-Time/Part-Time Full-Time  
Req Number 13-0000308  
Description

Fanscape LLC is a leading social media marketing agency. For more than 14 years, we have effectively harnessed the power of word-of-mouth marketing for a roster of Fortune 500 clients. We are a division of The Marketing Arm, which is wholly owned by Omnicom Group Inc., one of the largest marketing and advertising companies in the world.

We’re a collective of creative and passionate thinkers who are committed to crafting social media programs that drive measureable results.  We build and nurture digital communities for brands to garner customer loyalty, engagement, brand perception and market share.  We immerse ourselves in our clients’ missions and identify social strategies that establish an emotional connection between the brand and their consumer. 

We have fun, take pride in our work, and welcome talented people who want do the same.  

 

We are currently seeking a motivated, enthusiastic Receptionist to add to our growing team. In this role, you will be the first line of contact – the face and voice of Fanscape – and will assist in providing a great atmosphere for our team and clients. The successful candidate will be upbeat, organized and detail oriented.  

 

Responsibilities:

  • Answer Phones
  • Greet and Direct visitors, clients, guests, interviewees
  • Receive, sort and distribute mail
  • Prepare Vendor Invoices for payment through Accounting (office supplies/coffee)
  • Maintain Conference Room schedule & Set up Conference Calls
  • Create/Send notices to IT and Training for new hires and terms
  • Coordinate Access Key Card assignment to new hires with Building Facilities Manager
  • Enter Time Reporting for Executive staff
  • Straighten Conference Rooms, copy and mail rooms
  • Coordinate set up with IT for Company meetings
  • Straighten/Organize Copy Room & Mail Room, daily
  • Stock and order office and kitchen supplies
  • Coordinate shipping needs with Warehouse Manager
  • Prepare work spaces for new hires
  • Assist with Market Research projects
 
Position Requirements
  • Ability to work 8:30am – 5:30pm (w/ a one hour lunch period), Monday through Friday
  • Adherence to office hours; punctuality is a must
  • 1-2 years’ experience in a Receptionist/administrative  position
  • Functional knowledge of Microsoft Office, MAC, Outlook
  • Ability to take direction and works with Executive Admin team

 

In return for your hard work and dedication, Fanscape offers competitive compensation, great benefits and extensive opportunity for growth.

For additional information, visit www.fanscape.com, check out our blog www.digitallyapproved.com and follow us on Twitter @Fanscape.

 

 

 
About the Organization WHO WE ARE
We live in a world of inspired ideas and jaw-dropping execution. Emotion is our brand; storytelling our craft. We operate in a collaborative environment, where ideas can truly come from anyone. We are go-to. We've won enough Lions, Effies, Pros, Reggies, ADDYs and Agency-of-the-Year metal to make our reception area look like the Iron Throne. We are happy, scrappy, entrepreneurial and looking to improve.

ABOUT THE ORGANIZATION
The Marketing Arm is a next-generation consumer engagement agency that integrates, collaborates and delivers across four primary areas: Promotion and shopper marketing; sponsorship and activation; digital; and experiential marketing.
With a focus on sophisticated planning across all promotional channels, we develop comprehensive integrated marketing programs for more than 100 blue-chip brands. Among our 25 capabilities are mobile marketing, shopper marketing, content creation, sports sponsorship consulting, consumer and corporate events, celebrity talent buying and digital word of mouth.

Named the 2012 "Agency of the Year" by Chief Marketer magazine, we've earned over the last three years more than 100 major industry awards and honors, including two Cannes Lions, a 4A's Jay Chiat Award for Strategic Excellence, the Promotion Marketing Association's Gold Reggie, and a Gold Effie. In the last two years, The Marketing Arm was honored by the Sports Business Journal as the "Best in Corporate Consulting" (2012) and the "Best in Sports Event & Experiential Marketing" (2011).

Named by Workplace Dynamics as one of the top places to work every year since 2010, The Marketing Arm has a strong culture that touches a 500-person corporate staff in its offices in Dallas, NYC, Chicago, LA and London. The agency is part of Omnicom's Diversified Agency Services. Follow us on Twitter, LinkedIn, Instagram and Facebook, and visit our blog.  

This position is currently not accepting applications.

To search for an open position, please go to http://TheMarketingArm.appone.com




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