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Office Assistant II 

About the Organization Catholic Charities, Diocese of Trenton is a faith inspired non-profit organization, mission-driven, family-friendly, and passionate about services to our communities. We offer a wide variety of exciting career opportunities in the areas of Direct Care, Clinical, Fundraising, Human Resources, IT, Finance, Marketing, and Nursing. When you join us, you can expect a true focus on work-life balance, rewarding career, competitive salaries, and comprehensive benefit programs. Some of our benefits include: generous paid holidays, vacation, and sick time; Employee Assistance Program, excellent health & pension plans; Public Student Loan Forgiveness program; and wide array of training and staff development opportunities to earn on-site CEUs. Catholic Charities is an Affirmative Action / Equal Opportunity Employer, fostering a diverse and inclusive environment for staff as well as for people seeking assistance.

To learn more about the agency, please visit our website at: For frequently asked questions, please click here:  
Req Number CLE-17-00005  
Location CAS (Trenton, NJ)  
Full-Time/Part-Time Full-Time  
Number of Openings 1  
Category Clerical  

JOB SUMMARY: Responsible for assisting with general clerical duties and reception functions.


  • Assists with data entry using MS Word, Excel, and other databases (such as eTapestry Donor Database)
  • Performs basic clerical duties (filing, typing, copying, collating, faxing, etc.)
  • Answers phones, directs calls
  • Greets and directs visitors
  • Operates a variety of office equipment
  • Manages incoming and outgoing mails and distribution
  • Maintains office records as requested
  • Provides routine information regarding departments/programs

Other Duties:

  • Completes annual driver abstracts
  • Updates to the employee handbook
  • Orders departmental supplies for Administration and HR
  • Maintenance of employee codes for CAS building
  • Inputs data / donations in eTapestry and verify Statement of Revenue as needed
  • Assists with matching gift donations’ documentation and verifies donations
  • Assists with other special projects for the Executive Office, Development Dept., and HR Dept., as needed (such as stuffing envelopes, folding brochures, affixing labels, sorting donations, setting up conf. room for meetings, etc.)
  • Other clerical duties, as needed
Position Requirements

MINIMUM QUALIFICATIONS: High School diploma or GED + 2 years of related work experience. Must pass skills test.

KNOWLEDGE/SKILLS/ABILITIES: Knowledge of office practices and procedures. Knowledge of principals of customer service. Skilled in Word processing, Excel, and other computer applications (experience with e-Tapestry preferred). Service orientation skills. Effective oral and written communication skills.



Exempt/Non-Exempt Non-Exempt  
Weekly Work Hours 35-hrs  
Proposed Salary $24,827 - $30,784  
Schedule M-F: 9am to 5pm 

This position is currently not accepting applications.

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