Accounts Payable Responsibilities
• Completes Vendor Master Form and tax form for each new vendor.
• Obtains invoices from vendors and matches to appropriate receiving documents.
• Evaluates vendor statements to determine appropriate finance charges, if any, by reviewing Accounts Payable Open report and Cash Distributions journal; Processes any 60+ day invoices.
• Prepares Accounts Payable Batch Input Sheets and Transmittal, obtains Administrator approval, and mails to home office with accompanying documentation at least weekly.
• Reviews month end payables report and makes appropriate adjustments by comparing A/P invoices to A/P distribution.
• Files vendor invoices in alphabetical order by vendor.
• Documents duplicate pay reports.
• Provides remittance when necessary.
• Prepares immediate pay invoices and submits to home office.
• Adds tax to all tax-exempt invoices
• Maintains accounts payable/purchase order log.
• Orders employee uniforms and employee name pins
• Prepares petty cash envelope for reimbursement. • Oversees preparation and submission of expense reports
• Orders emergency checks.
• Prepares check requests and mails to home office with supporting documentation.
This position is full-time Monday-Friday 8am-4pm, rotating holidays.
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