JOB SUMMARY:
The Inventory & Tax Accountant is a key member of the Finance team responsible for accounting, reconciliation, and financial controls related to inventory, cost of goods sold (COGS), and fixed assets, while performing assigned U.S. and Canadian tax accounting and compliance activities. The role maintains accurate accounting records, supports month-end and year-end close activities, prepares tax-related reconciliations and compliance documentation, and coordinates assigned tax filings and payments for the United States and Canada.
This position works closely with Warehouse, Logistics, Procurement, Operations, Accounts Payable, the Global Tax team, Canadian Finance stakeholders, external tax advisors, and other Finance teams to support accurate financial reporting, timely tax compliance, physical inventory activities, audit requirements, and internal controls.
RESPONSIBILITIES & KEY ACTIVITIES:
Inventory & COGS Accounting
• Review and monitor inventory transactions, including receipts, issuances, transfers, returns, disposals, and adjustments.
• Reconcile inventory and COGS balances among SAP or the applicable ERP/accounting system, warehouse records, supporting schedules, and physical inventory results.
• Prepare monthly inventory and COGS reconciliations, journal entries, supporting schedules, reports, and variance analyses; investigate significant or unusual transactions.
• Monitor inventory in transit, goods received not invoiced (GRNI), and other outstanding inventory transactions.
• Support month-end, quarter-end, and year-end inventory cut-off procedures.
• Review landed costs, freight, import duties, and other costs affecting inventory valuation.
• Monitor slow-moving, obsolete, damaged, and excess inventory and support reserve and write-down assessments.
• Partner with Warehouse, Logistics, Procurement, Accounts Payable, and Operations to resolve inventory-related issues.
Physical Inventory & Cycle Counts
• Coordinate and participate in periodic cycle counts and annual physical inventory counts.
• Reconcile physical count results to system records, investigate variances, identify root causes, and coordinate corrective actions.
• Ensure inventory adjustments are properly supported, documented, approved, and recorded in the applicable system.
• Maintain complete inventory count documentation for management review and internal and external audits.
• Travel periodically to warehouse locations for inventory counts, as required.
Fixed Asset Accounting
• Maintain and reconcile assigned fixed asset records, including acquisitions, transfers, retirements, disposals, write-offs, and other changes.
• Coordinate asset tagging and maintain complete and accurate asset information and supporting documentation.
• Prepare or coordinate fixed asset journal entries, supporting schedules, monthly reports, and General Ledger reconciliations.
• Support periodic physical verification of fixed assets and investigate missing, damaged, transferred, or inactive assets.
• Coordinate with the Fixed Asset Accounting team and business owners to resolve discrepancies and maintain accurate records.
U.S. & Canadian Tax Accounting & Compliance
• Prepare data, reconciliations, workpapers, and supporting documentation for assigned U.S. and Canadian tax filings and payments.
• Support the preparation and/or review of assigned U.S. sales and use tax, property tax, and other applicable state and local tax filings. Support Canadian GST/HST, PST/QST, and other assigned federal or provincial indirect tax filings under the direction of the Global Tax team or external tax advisors.
• Reconcile assigned tax-related General Ledger accounts, investigate reconciling items, and prepare or support related journal entries.
• Maintain the tax compliance calendar and monitor assigned filing and payment deadlines.
• Coordinate assigned tax payment requests and retain payment confirmations and supporting documentation.
• Research and resolve routine discrepancies involving tax transactions and escalate complex or material matters to the appropriate Tax or Finance leader.
• Track tax notices, assessments, and correspondence and coordinate information needed for timely resolution.
• Maintain tax returns, workpapers, exemption certificates, payment support, and related correspondence in an organized and audit-ready manner.
• Support tax audits and information requests in coordination with the Global Tax team, external tax advisors, and applicable authorities.
• Support accounting and reconciliation activities related to import duties and other transaction-based taxes, as assigned.
Month-End Close, General Ledger & Reporting
• Perform assigned monthly, quarterly, and annual close activities within established deadlines.
• Prepare account reconciliations, journal entries, financial schedules, variance analyses, and recurring or ad hoc reports.
• Investigate and resolve aged or outstanding reconciling items and communicate material issues promptly.
• Maintain complete, accurate, and audit-ready supporting documentation.
Internal Controls, Audit & Process Improvement
• Perform responsibilities in accordance with U.S. GAAP, company accounting policies, Delegation of Authority requirements, internal controls, and applicable SOX requirements.
• Support internal and external financial and tax audits and assist with remediation of audit findings.
• Identify and implement opportunities to improve accounting processes, data quality, documentation, and internal controls.
• Perform other related duties and special projects consistent with the position, as assigned.
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