The 'Quin House is a multi-award-winning modern private social club in Back Bay that brings together a diverse mix of interesting and interested members of all ages, industries, and backgrounds to forge meaningful connections, expand lives and create a community of impact.
A vibrant, reimagined hospitality venture intended to enrich the lives of those who join, the club is based on the core principles of providing a place in the city that embraces diversity & inclusivity, stimulating experiences in programming, amazing food and beverage, beautiful design, top-notch hospitality and philanthropy.
REPORTS TO: Accounting Manager
WHO ARE WE LOOKING FOR?
The ideal candidate is a driven self-starter with an entrepreneurial spirit who is passionate about anything hospitality accounting. They enjoy being part of a start-up environment and are committed to being a team player. They should have a demonstrated ability for excellent people leadership skills, desire to provide highly personalized services, and have high expectations and standards.
PRIMARY RESPONSIBILITIES:
The Accounting Clerk will maintain the accounts payable function, member billing relations, chargebacks and other accounting related duties while assisting in the continual improvement of efficiencies. They will be responsible for ensuring that vendors are paid timely and accurately, and invoices are coded correctly, professionally resolving member billing queries and resolving chargebacks to minimize loss of reveneu. The ideal candidate is a self-motivated, tech-savvy person who thrives in a dynamic work environment and demonstrates a flexible and adaptable work style that responds quickly and efficiently under tight deadlines. Attention to detail and accuracy is of the utmost importance.
ABOUT THIS ROLE
- Compile, process and maintain accounts payable records, account reconciliations and work papers
- Verify accuracy and final approval status on all invoices, expense reports and check requests.
- Verify accuracy of account coding for invoices, expense reports and check request
- Verify accuracy of the entire purchasing, receiving and invoicing process for all expenses
- Maintain the accuracy of purchase order system through the proper closing of invoiced purchase orders.
- Able to prepare and process payment runs.
- Maintain system invoice workflows and support quarterly review process.
- Weekly review and analysis of invoice aging to identify any potential errors in a timely manner.
- Reconciles vendor statements.
- Maintain online vendor registrations.
- Maintain vendor W-9 and certificate of insurance verifications.
- Ability to process and follow-up on rush items, as needed.
- Monitor, process, and maintain all credit card chargebacks.
- Respond to all member information requests in relation to member charges.
- Assist with the charging of all member cohort billing for dues and fees.
- Understand all policies, procedures, standards, specifications, guidelines, and training programs for The Quin.
- Assume 100% responsibility for the quality of services provided.
- Fill in where needed to ensure guest service standards and efficient operations.
- Continually strive to develop the staff in all areas of professional development
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must frequently lift and/or move up to 40 pounds.
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WHO WE ARE LOOKING FOR
- 3+ years’ experience in accounts payable
- Prior accounts payable experience in hotel or restaurant preferred
- Results-driven individual who is fearless about execution, can champion a vision and roadmap, and is not afraid to dig into the details
- A strong team player who supports their team and embraces ownership, accountability, and responsibility for the team’s work
- Excellent financial acumen
- Excellent oral and written communication skills
- Detail oriented and follow up skills
- Basic understanding of Health and Safety, Food Hygiene and Employment Legislation
- Open availability and flexibility to work according to the needs of the business
- Comfortable with WORD, PowerPoint and Excel
- 4-year degree, preferably in Accounting
The ‘Quin House is an Equal Opportunity Employer and is committed to the full inclusion of all qualified individuals.
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