The 'Quin House is a multi-award-winning modern private social club in Back Bay that brings together a diverse mix of interesting and interested members of all ages, industries, and backgrounds to forge meaningful connections, expand lives and create a community of impact.
A vibrant, reimagined hospitality venture intended to enrich the lives of those who join, the club is based on the core principles of providing a place in the city that embraces diversity & inclusivity, stimulating experiences in programming, amazing food and beverage, beautiful design, top-notch hospitality and philanthropy.
WHO ARE WE LOOKING FOR?
The ideal candidate is a driven self-starter with an entrepreneurial spirit who is passionate about anything food & beverage, hospitality, people, talent development, teambuilding and people culture champion. They enjoy being part of a start-up environment and are committed to being a team player. They should have a demonstrated ability to think analytically about the business, have keen financial acumen, excellent people leadership skills, question proposed processes and initiatives, an abundance of creativity, desire to provide highly personalized services, have a critical eye for detail, and have high expectations and standards.
Primary Responsibilities
The Culinary Administrative Assistant will provide administrative and logistical support to The ‘Quin House Culinary team. The Culinary Administrative Assistant will champion task management for the department such as streamline internal communications, ensure compliance with food safety standards, while also assisting with coordinating events and other administrative related duties.
ABOUT THIS ROLE
- Provide support in participating a culture and work environment based upon respect; providing opportunities for staff to learn, grow and develop their abilities through training employees and creating a positive, productive working environment
- Understands all policies, procedures, standards, specifications, guidelines for The ‘Quin
- Attend meetings as needed to organize distribution of action items and operational knowledge to relevant parties
- Assist with schedules, emails, and calendars for Culinary team with the creation and maintenance of a Department Dashboard
- Maintain and update the Culinary filing systems and databases
- Prepare and compile reports, documents and menus, as requested by the Culinary Director
- Manage and coordinate internal and external communications and meetings for the Culinary Department
- Assist in the implementation of procedures to increase member and employee satisfaction
- Liaise with outlet and culinary teams to create and maintain menu descriptions based on current menus
- Investigate HappOmeter feedback, compile and report findings to the Director of Culinary for follow-through
- Assume additional tasks assigned to you by your direct supervisor or any manager of The ‘Quin that are reasonable requests
- Assist with the ordering of food and supplies while maintaining accurate and responsible inventory management
- Champion recipe data entry into the procurement platform Birchstreet Systems
- Review invoices for price fluctuation and discrepancies to provide accurate financial outlook
- Prepare month-end cost reconciliation reports
- Assist with tracking equipment related issues and following up on maintenance requests
- Assist and coordinate the planning and execution of catering and special events with the direction of accurate and organized BEOs
- Communicate and collaborate with internal and external teams to ensure catering and special events follow BEO guidelines and meet member expectations
- Fully understand and comply with all federal, state, county and municipal regulations that pertain to health, safety and labor requirements of the club, employees and members
- Ensure adherence to food safety and sanitation guidelines and procedures by guided by food handling & HACCP training records
- Maintain and track all daily/monthly HACCP logs as well as health department related documents and certificates
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear, and frequently climb walk multiple flights of stairs. The employee is frequently required to stand; walk; sit; use hands and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must frequently lift and/or move up to 40 pounds.
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WHO WE ARE LOOKING FOR
- Experience in a hotel or restaurant required
- 2+ years in an Executive Administrative Role preferred
- Service oriented style with professional presentations skills
- Maintain high standards of personal appearance and grooming
- A strong team player who supports their team and embraces ownership, accountability, and responsibility for the team’s work
- Ability to learn and master Birchstreet Systems
- Excellent oral and written communication skills
- Excellent phone etiquette and courtesy, professional communication, and customer relationship/service
- Detail oriented, organized, good prioritization and follow up skills
- Basic understanding of Health and Safety, Food Hygiene and Employment Legislation
- Open availability and flexibility to work according to the needs of the business
- Strong skills in WORD, PowerPoint, and Excel
- High School Diploma or equivalent preferred
The ‘Quin House is an Equal Opportunity Employer and is committed to the full inclusion of all qualified individuals.
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