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Coordinator of Cultural & Special Events 

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
About the Organization Salem Community College is a public, two-year comprehensive associate degree granting institution located in southern New Jersey. Established by the Board of Chosen Freeholders in 1972, SCC is authorized to grant associate degrees (A.A., A.S., A.F.A. and A.A.S.) and certificates in over 40 liberal arts, business, practical nursing and technology programs of study. SCC is the only higher educational institution located in Salem County. SCC offers many of its noncredit career programs at its Salem Center which also houses the County's One-Stop Career Center. In addition, the College has three off-site instructional locations dedicated to specific programs.

Salem Community College is fully accredited by the Middle States Commission on Higher Education.  
Salary Range  
Close Date 4/30/2014  

Role:    Develop and manage a culturally diverse program of events for the College and community. 


Major Duties and Responsibilities:


  • Develops and manages a culturally diverse program of events for the College and the community.  Annually prepares and manages cultural grants.
  • Sets up and operates theatre sound and light systems during programs.
  • Manages the schedule of all College facilities requests by internal and external users including the Salem Center.
  • Negotiates performers’ contracts and fees.  Prepares, generates and processes paperwork necessary to pay performers and obtains signatures for contracts.
  • Reviews, negotiates and coordinates Technical Riders of all contracts for theatre and field house technical operation, preparation of facilities and performer hospitalities.
  • Working with external users, verifies non-profit status, insurance coverage and adherence to College Policy for Use of Facilities, and negotiates rental fees, billing and receivables of payments, maintaining proper files and required paperwork.
  • Coordinates all set-up, technical and AV requirements of annual conferences and events – e.g. Gala, International Flameworking Conference, Commencement, science fairs, robotics competition, etc.  Coordinates all necessary contracts with outside vendors and works with College constituencies (such as Campus Operations, Public Safety and Information Technology) to carry out logistical requirements.
  • Maintains all Outlook Calendars of facility use and website calendar.
  • Maintains database of annual use of facilities and annual revenues collected.
  • Assists Executive Director of Enrollment Management and Marketing in the development of an advertising and marketing plan for Cultural programs.
  • Designs and develops basic marketing materials such as postcards, ads and flyers through the use of Adobe software on both Mac and PC platforms.
  • Manages ticket printing, sales, management of monies, maintains theatre database and generates theatre management reports for all events as needed.  Works with Collegiate Services to deposit and track money.
  • Provides administrative support to the Director of Institutional Advancement and assists the Executive Director of the College Foundation with the spring and fall Foundation events.
  • Performs other duties as assigned.
Position Requirements

Knowledge and Skills:


            Experience                              Three (3) years directly applicable experience desirable


            Education                                Bachelor’s degree preferred


Interpersonal Skills                 Ability to work effectively with faculty, administrators, staff and external constituencies.


Technical Skills                       Working knowledge of current and emerging computer hardware and software, including relevant ERP systems, and all Microsoft Office products, and Adobe software.  Familiarity with both Mac and PC platforms. 


Other Skills                             Grants management.  Interpersonal skills for working with College employees, public and theatre performers. Ability to develop and maintain working collaborations with area arts organizations.  Ability to operate theatre sound and light equipment.  Operation of a professional “front of house” during all performances.  Ability to do bookkeeping, accounting and handling of monies.  Ability to manage multiple budgets.  Ability to manage, prioritize, and complete complex projects on time with minimal supervision.  Requires variable work hours for supervision of theatre operation during performances.


Physical Requirements            The work is mostly sedentary; however, there may be some walking, standing, bending, carrying of light items, driving an automobile, etc.  No special physical demands are required to perform the work.


Work Environment                 Regular exposure to favorable conditions such as those found in a normal office.

Full-Time/Part-Time Full-Time  
Shift -not applicable-  

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