P2P – Purchase to Payment Manager
Full time, Exempt
35-hours per week: Mon – Friday 9:00AM – 5:00PM
Work mode: Hybrid position based on College policy and departmental needs
Reports to: the Associate Vice President of Finance
Position summary
The purpose of the P2P Manager position is to own and manage the end-to-end business process that covers everything from initially requesting and?purchasing?goods/services to processing supplier invoices and issuing final vendor payments, and to manage accounts payable full cycle processes to ensure costs control, prevent unauthorized spending, avoid duplicate payments, and?maintain?strong vendor relationships. In addition, this role manages process completion and integration in systems such as RAMP and Sage. Keys to success are accountability and follow-through. Reporting to the Associate Vice President of Finance and Accounting.
Essential duties and responsibilities:
Purchasing and Procurement Management: Leads institutional procurement, vendor relationship management, contracting, and purchasing operations.
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Manage all purchasing activities, including purchase orders, vendor sourcing, bidding, contract administration, and procurement compliance.
Accounts Payable Administration: Directs accounts payable processes, vendor payments, reconciliations, and financial compliance.
Inventory and Order Tracking: Oversees inventory control, order tracking, and asset accountability.
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Maintain inventory records to support operational needs.
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Supports risk management, insurance administration, and regulatory compliance activities.
Insurance, Risk Management, and Compliance: Supports risk management, insurance administration, and regulatory compliance activities.
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Support institutional insurance, risk management, and vendor compliance initiatives (certificates of insurance, etc.)
Budget and Financial Duties: Assist with budget planning, financial monitoring, and expenditure analysis.
General Administrative Leadership: Drive operational excellence through collaboration, process improvement, and strategic support.
Support audits, compliance reviews, reporting initiatives, and special projects.
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Collaborate across departments to support procurement, payment, logistics, and operational services.
Required Experience:
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Minimum 3 years of Purchase and Procurement Management, full cycle, including purchase orders administration OR Minimum 3 years of Accounts Payable administration, budget management and expense monitoring, financial reporting and audit support, and invoice processing and reconciliation.
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Vendor and contract management including strategic sourcing, contract negotiation, RFP development and bid evaluation, cost and inventory control, and vendor partnerships.
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Familiarity with ERP and accounting systems, such as Sage and RAMP, and procurement and inventory software. Intermediate Excel.
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Experience with financial and operational analysis, data validation and discrepancy resolution, database and records management.
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Experience with compliance and risk management, and management of COIs
Leadership and professional skills:
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Maintains strict confidentiality, handles sensitive information securely, and exercises high-level judgment and privacy.
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Superior interpersonal and communication skills, verbal and written
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Superior customer service and stakeholder management
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Cross-functional collaboration with different teams
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Experience managing at least one direct report
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Critical thinking and attention to detail
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Cross-functional collaboration
Education requirements:
Salary and benefits:
$72,000 to $82,000 for well-qualified individuals. Salary is determined based upon experience and education as well as internal equity. The College offers a comprehensive benefits package that includes medical, vision, and dental insurance, long-term disability, generous leave policies, paid holidays, pre-tax flexible spending accounts, tax-deferred retirement savings plan, as well as employee and dependent tuition assistance programs.
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