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Title

Part-Time Deputy Register of Deeds 
Union AFSCME GENERAL  
Pay Grade Grade 4  
Wage Scale Wage Range $20.55-$26.76 (2026 Wage Scale)  
Description

General Summary:

 

Under the supervision of the County Clerk/Register of Deeds, provides first-line assistance to ensure compliance with state statutes, county policies and procedures, and office policies and procedures. Performs a wide range of administrative support functions; receives, examines, indexes, and files records and documents pertaining to the ownership and location of real estate in St. Joseph County. Is responsible for accounts receivable and payable and prepares various monthly reports. Processing of documents, materials and information requires customer service, skill in reading legal descriptions and use of a computer data base management program. Emphasis in this classification is on ensuring compliance with the Uniform Commercial Code. Additionally, in the absence of the County Clerk/Register of Deeds, represents the department following well defined policies and procedures.

 

Essential Functions:

 

  1. Receives real property legal instruments for official recording and reviews for conformity to regulating statutes. Examines documents for conformance to legal requirements and authenticity. Places proper timing information, numbering sequences, and official signatures and seals on documents as required.

 

  1. Logs documents in computer to create entry books.

 

  1. Collects and issues receipts for appropriate fees on each document received or copies made. Assists in maintaining the required accounting records and reports.

 

  1. Conducts searches for filed instruments, such as financing statements. Gathers information for financial institutions, attorneys and others needed to approve loans, conduct bankruptcy proceedings, etc.

 

  1. Responds to attorneys and other county officials on matters pertaining to real estate transactions or descriptions.

 

  1. Utilizes specialized data base software. Compiles data, run printouts and generates required reports. Reconciles against other records to ensure accuracy, and makes corrections and changes as needed.

 

  1. Responsible for the accounting and record keeping of the office, balances cash drawer at the close of each business day and prepares deposits for the Treasurer’s Office. Performs end-of-month balancing and billing of all office services and prepares monthly reports. Ensures that invoices submitted for payment are paid by verifying that items were received, money is available and preparing voucher.

 

  1. In the absence of the County Clerk/Register of Deeds, reviews mail and documents and assures that state statutes are followed for recording and costs.

 

  1. Accepts Uniform Commercial Code (UCC) filings and reviews them for recording requirements such as name of debtor, address, signatures and collateral. Enters UCC information into the computer following format display on screen. Conducts searches of Uniform Commercial Code filings, state and federal tax liens, and issues a Certified Information Request Report of the public record along with copies of said filings and billing statement.

 

  1. Searches libers and records for requested data in providing research services to the public.

 

  1. Images, microfilms and photocopies documents on a backup basis. Certifies copies as True Certified Copy. Creates and/or oversees weekly and security CDs for abstract offices.

 

  1. Calculates redemption figures on Sheriff’s Deeds. Examines the public record for recorded affidavits regarding payment of taxes or insurance, computes the interest rate and prepares a statement of necessary funds to redeem. Upon redemption of a foreclosed property, a redemption certificate is prepared and notification is mailed to the appropriate parties.

 

     13. Performs other duties as required.

 

An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employees may be expected to perform.)

 
Position Requirements

Employment Qualifications:

 

Education:

  • A high school diploma with supplemental vocational training in office management, bookkeeping and similar functions.

 

Experience:

  • Two years of experience in clerical work, ideally focused on real estate, title insurance, legal descriptions or similar orientation.

 

Other Requirements:

  • Experience and proficiency in Microsoft Office Suite applications.

 

  • Commissioned by the State of Michigan Secretary of State as a Notary Public.

 

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

 

Physical Requirements:

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements):

 

  • Ability to access county locations.

 

  • Ability to use a keyboard to enter and retrieve information from a computer.

 

  • Ability to communicate orally and in writing.

 

  • Ability to perform the physical tasks associated with office operations.

 

  • Ability to withstand prolonged periods of sitting in front of computer.

 

Working Conditions:

 

  • Works in an office setting.
 
Full-Time/Part-Time Part-Time  
Shift Days  
Position Deputy Register of Deeds  
Exempt/Non-Exempt Non-Exempt  
Open Date 7/1/2026  
Location St. Joseph County Courthouse  
About the Organization The mission of St. Joseph County Government is to provide efficient, dependable services while fostering public trust through collaboration, accountability, and long-term stewardship of county resources. By leading with integrity, St. Joseph County seeks to shape a future that preserves trust, strengthens responsibility, and inspires pride across generations.







St. Joseph County Government as stewards of people and resources promotes equal opportunity for all, and hereby encourages the talents, creativity and leadership of all County employees in striving for prompt, courteous, respectful and efficient delivery of services.







St. Joseph County provides an excellent benefit package. This includes health, dental, vision, life, and short- and long-term disability insurance. We also offer a very generous sick and vacation package as well as paid holidays for eligible positions. Pension plans and additional retirement options are also available to eligible employees.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, gender identity, marital status, protected veteran status or any other characteristic protected by law.  

This position is currently not accepting applications.

To search for an open position, please go to http://StJosephCounty.appone.com

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