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Payroll/Benefits/Human Resources Specialist  

EOE StatementWe are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
Full-Time/Part-Time Part-Time  
Preferred Experience/Skills  
About the Organization We are a full service financial institution owned and operated by nearly 50,000 members of the Stanford Community, including Stanford University, Stanford Hospital & Clinics, Lucile Packard Children's Hospital and SLAC National Accelerator Laboratory. Our assets are over $2 billion, and the quality of our expansive line of financial products and services is unmatched in the industry.

At Stanford Federal Credit Union (SFCU), benefits are an integral part of our total compensation package. Each person's situation is unique. Therefore, choice, wherever possible, is a key component of our benefits. Each benefit helps meet an important need. Because we know it is the contribution of every member of the team, we want to recognize and reward each of you. That's why we provide competitive salaries and a comprehensive benefit program.

Please contact our Human Resources Team for further information about our benefits programs.
Category Human Resources  

The HR Specialist is responsible for payroll processing; report writing, coordination and monitoring of employee benefit enrollments and billings. Performs a variety of human resource support duties and general office support functions as necessary.


1. Assumes responsibility for effectively recording, maintaining, and reporting human resources information.

a. Maintains the human resource database. Ensures that system records are accurately recorded and verified.

b. Enters new hire information in the human resource system database and any systems.

c. Performs periodical system maintenance processes, tracks and resolves problems, and applies updates as required.

d. Ensures that human resource files and records are maintained in accordance with legal requirement and Company policies and procedures.

e. Provide accurate reporting of new hires and terminations to management, various agencies, plan providers, administrators, and brokers of the Credit Union's benefits program.

f. Processes routine correspondence on behalf of the management for various social service and governmental agencies to include workers' compensation, and EDD filing and claim forms.

g. Checks recruitment site daily and forwards resumes to managers. Update applicants status and routes required documentation to applicants and/or hire managers.

h. Performs employment verifications for internal staff when authorized and requested from inquiring agency.

i. Is responsible for compliance with all required regulations and polices, especially with all Bank Secrecy Act (BSA) and Office of Foreign Assets Control (OFAC) policies, procedures, and regulations.

2. Assumes responsibility for the accurate and timely performance of payroll functions.

a. Compile payroll data such as timesheets, deductions, change in status, or pay. Prepare for input and processing for distribution of pay. Run processes to calculate and submit tax and direct deposit files.

b. Maintain payroll records and ensures payroll functions are performed in accordance with Company policies and procedures and are in compliance with state and federal regulations.

c. Prepare and balance journal voucher for posting to the general ledger.

3. Assumes responsibility for the enrollment process of employee benefits and timely submission of payments.

a. Serves as liaison to all benefits providers and participants; reconciles and tracks the various benefits programs, eligibility, and billing.

b. Prepares and distributes written and verbal information to inform employees of benefits programs such as insurance plans, pension plans, paid time off, and special employer sponsored activities.


4. Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management.


a. Train employees on various HR systems such as time keeping, benefit enrollment, and self-service modules.

b. Keeps HR Generalist appropriately informed of department activities and of any significant problems.

c. Attend and participates in meetings as required.


5. Assumes responsibility for related duties as required or assigned.


a. Ensures that work area is clean, secure, and well maintained.

b. Types memos and letters as requested.

c. Stays well informed regarding human resource and payroll developments.

d. Performs miscellaneous clerical functions and special projects as assigned.



1. The human resource information system functions smoothly. Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate.

2. Reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations.

3. Payroll functions are completed in accordance with established policies and procedures. Errors or discrepancies are promptly discovered and resolved.

4. Visitors, telephone calls, and electronic communications are courteously and professionally received or referred. Good public relations exist with outside contacts.

5. Effective working relations exist with Company personnel. New employees are well trained and assisted. HR Generalist is appropriately informed of any areas of concern.

6. Protects the interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations.


This job has no supervisory responsibilities.

Position Requirements



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Associate's degree (A.A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.




Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.



Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.



Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.




Must have personal computer skills including familiarity with Microsoft Word, Excel, SharePoint and Outlook.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and reach with hands and arms.  The employee is occasionally required to stand, walk, and talk or hear.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.



The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The noise level in the work environment is usually quiet.


25 June 2013

Location Corporate  

This position is currently not accepting applications.

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