Share Email Opening Apply Now Title Administrative Assistant  Location Brookfield   About the Organization More than thirty years ago, United Mailing Services, Inc. got its start in the owner’s basement. That was in 1989 when mail was sorted by hand. Since then, UMS and the United States Postal Service have gone through many changes. By 1997, UMS expanded throughout the entire state of Wisconsin. Being a privately owned business that does work share with the United States Postal Service, UMS has become a leader in the automation industry. UMS serves hundreds of clients, ranging from small local businesses to Fortune 500 companies throughout Wisconsin. In 2011, we expanded our business once again by offering high-speed digital color print to better serve the needs of our customers. As postage rates continue to rise, an increasing number of businesses are seeking ways to reduce their mailing costs. United Mailing Services is the solution. We provide services for any size or type of mailing to accommodate your needs. United Mailing Services, Inc. continues to provide a one-stop shop for all your mailing and digital printing needs!   EOE Statement United Mailing provides equal opportunities to all employees and applicants for employment, without regard to race, color, religion, creed, gender, national origin, age, marital or veteran status, sexual orientation, or the presence of handicaps or disabilities, or any other basis protected by state or federal law.   Description Under the direct supervision of the Finance Manager and other corporate executives, this position provides a receptionist for the corporate office along with administrative and clerical support to the finance department. In addition to greeting visitors and answering the phone, this position includes typing, filing, and scheduling. Performs specific duties such as data entry, record keeping, coordination of meetings and conferences, and working on special projects. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload. Daily Responsibilities for UMS Administrative Assistant/Receptionist: Answer and direct phone calls Assist with customer concerns Greet and direct visitors Filing Assist in invoicing and other various data entry tasks Accounts payable Invoice reconciliation Accounts receivable Collection Assist in project-driven work assigned by corporate executives First contact for staffing services Greet new employees and temporary workers Communicate with agencies about staffing needs Report hours to agencies Organize and schedule appointments Write and distribute emails, faxes, and other correspondences Assist in additional non-specific projects and tasks   Position Requirements Requirements for UMS Administrative Assistant Proficient in Microsoft Office (particularly MS Word and Excel) Good time management skills and ability to self-manage Ability to prioritize tasks Strong verbal and written communication skills Good attention to detail and problem-solving skills   Category Administration   Full-Time/Part-Time Full-Time   Shift Days   Hours Full-time position, M-F, with a shift from 9:00 a.m. to 5:00 p.m.   Rate of pay $16 - $18/hr   Other Information The Administrative Assistant is expected to conduct him or herself professionally and ethically both inside and outside of the work place.   This position is currently accepting applications. Apply Now WE ALSO RECOMMEND Other Jobs Within Same Category -- None found -- Other Jobs Within 60 Miles Mail Processor - 2026 in Brookfield, WI Posted on: 1/1/2026 [Apply Now]

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