Email Opening Title Fairgrounds and Events Administrative Assistant  Category Fairground and Events   Description Application closing date: 3/27/2026 Hiring pay range: $23.03 - $27.64 Full pay range: $23.03 - $32.24 FLSA: Non-Exempt   SUPERVISION: Non-Supervisory. GENERAL PURPOSE OF JOB: Performs administrative support duties for the Fairgrounds and its personnel. Performs clerical functions including document preparation, expense tracking, meeting and event planning, customer service, and other related duties. Performs customer service duties including reception activities, answering process and program-related questions, and entering data. Responds to phone calls and email requests and routes inquiries appropriately for more complex issues. ESSENTIAL JOB FUNCTIONS: (These duties are illustrative of typical essential responsibilities of the job, and may vary according to assignment) Fairgrounds and Events Operations: Under minimal supervision, performs highly complex clerical, administrative, and clerical duties. Acts as the main informational contact for the Fairgrounds; communicates fairgrounds policies and procedures in a friendly, professional manner, and ensures they are followed. Responds to customer feedback and attempts to resolve problems or concerns. Interact with other individuals and/or organizations to obtain and provide complex information. Responsible for calendaring and scheduling meetings and events that are held at the Fairgrounds. Coordinate the scheduling of staff and volunteers, providing necessary details and information for their shifts. Assists with set-up, take-down, and custodial duties, as requested by supervisor. Ensures facilities are locked and unlocked as necessary. Updates and issues customer contracts, collects other necessary documentation, receives payments, and issues refunds. Collects and responds to requests for information regarding events, projects, or meetings. Maintains systems and records that provide for the documentation or events and facility use. Provides financial duties such as month-end reconciliation, collecting various types of money for payments, prepares vouchers, makes deposits, and creates and maintains financial reports and records. Makes purchases and accounts for expenditures, compiles receipts, and purchase card transaction reports for the program. Creates and distributes correspondence such as letters, memos, and email announcements for the purpose of informing. Uses social media programs to communicate this information. Updates front entrance electronic marquee sign. Builds and maintains positive working relationships with co-workers, other county employees and the general public using principles of good customer service. Tracks, orders, and maintains inventory of office and other departmental supplies and equipment. Fair & Events Support: Works closely with and under the guidance of the Fair & Events Coordinator to provide administrative support in the coordination and execution of major Fairgrounds Events. Assist with the preparation of Fair Board and Committee meeting packets, order meals, set up and clean up of the meeting, and attend the meetings. Assist with duties pertaining to the fair volunteer program, maintain the volunteer list, schedule volunteers, correspond with volunteers before, during, and after the fair, track volunteer hours, assist with fair orientation, and communicate expectations and responsibilities. Assist with agreements/contracts among Fair vendors, entertainment, amusements, and sponsors maintaining all documentation, communicating policies/procedures and assists them with issues that arise. As requested, may act as a team lead or liaison for specific projects or activities involving Fair partners, committees, sponsors, vendors, or contractors. Assist with Fair website updates and submit to communications department for approval and completion. May assist with travel arrangements, ordering supplies, scheduling rentals, scheduling catering and budget tracking. Solicit content, update, edit, and proofread the Fair book for approval by the Fair and Events Coordinator. Assist in compiling the Fair operations guide and annual report. Working with other departments, assists in the coordination and delivery of County events, such as the annual service awards, employee picnic, and other similar activities. Other duties as assigned. CORE COMPETENCIES: (Representative of the knowledge, skills, and abilities expected of the position) Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do. Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customers’ needs. Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiency. Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others. Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies. Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position. BENEFITS: Medical, Vision, Dental Disability & Life Insurance Retirement Plan Paid Vacation & Sick Time Employee Wellness Programs Employee Gyms To view the complete benefits information, please visit https://www.garfieldcountyco.gov/human-resources/benefits-brochure/   Position Requirements MINIMUM QUALIFICATIONS: (Any combination of experience and education that would likely provide the required knowledge, skills and abilities as determined by Garfield County may be substituted for the following requirements.) Education: High School Diploma or equivalent. Experience: Two years of administrative and customer service experience with proficient computer skills in Microsoft Office programs. Licenses & Certifications: Valid Driver’s License Preferred: Work experience in finance or accounting. Bilingual: Ability to speak, read, and write English and Spanish.   PHYSICAL ACTIVITY AND WORK ENVIRONMENT: The physical activities and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform essential functions. REQUIRED PHYSICAL ACTIVITIES: Sitting: The primary task involves sitting at a desk, computer, or workstation for extended periods, performing administrative tasks and using computer equipment. Lifting and Carrying: Occasional lifting and carrying of lightweight office supplies, documents, or small packages may be required, typically not exceeding 10 pounds. Bending and Reaching: May involve occasional bending or reaching to access office equipment, files, or supplies within standard office settings. Grasping and Typing: Ability to use a keyboard, mouse, and office equipment, demonstrating fine motor skills for typing, clicking, and manipulating documents. Visual Acuity: Reading printed and on-screen materials, including text, graphics, and data, and for viewing computer monitors for extended periods. Hearing: Adequate hearing to engage in conversations, respond to telephone calls, and interact with colleagues in a typical office environment. Walking/Mobility: Occasional short walks, or mobility, within the office premises may be necessary to attend meetings, access common areas, or collaborate with colleagues. Stamina: Maintain the ability to maintain focus, productivity, and attention to detail while working at a desk for standard office hours.   WORK ENVIRONMENT: The work environment includes indoor and outdoor work sites. The noise level in the work environment can be moderately loud, depending on location. There are frequent interruptions and multiple demands. The employee is occasionally exposed to extreme temperatures, inadequate lighting, mechanical parts, vibrations, and the like. May be occasionally exposed to livestock, chemicals, fumes, odors, dust, manure, gases, and poor ventilation. WORK HOURS: Regular Full-Time position, 40 hours per week. Hours may vary depending on the time of year and scheduled events. There will be times when an employee may need to work outside the established work week, such as after hours or on the weekend. REQUIRED TRAVEL: The employee is frequently required to travel throughout the County. Will occasionally be required to travel state-wide for meetings, events, or conferences. TECHNOLOGY AND EQUIPMENT: Computer and relevant software applications, spreadsheets, calendars, and word processing. Will also work with calculators, telephone systems, and mobile phones. NOTE: This position requires a pre-employment background check which will include a Criminal Background Check, Employment Verification, and Motor Vehicle Record. Employment is contingent upon successful completion of these items. THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. Nothing in this job description restricts Garfield County’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time. It does not prescribe or restrict the tasks that may be assigned. This job description describes the County’s current assignment of essential functions. Those functions may change at any time as the needs of the County change or for other reasons deemed appropriate by the County.   Full-Time/Part-Time Full-Time   Location Rifle, Colorado   Benefit Information To view the complete benefits information, please visit https://www.garfieldcountyco.gov/human-resources/benefits-brochure/   Hiring Range $23.03 - $27.64   Full Pay Range $23.03 - $32.24   Driving Classification Essential   Number of Openings 1   Exempt/Non-Exempt Non-Exempt   Req Number FAI-26-00001   Open Date 2/27/2026   About the Organization Garfield County, Colorado consists of rugged alpine vistas and high desert mountains in the Rocky Mountain region, which dwells along the Continental Divide. Garfield County is located in western Colorado, where outdoor recreation opportunities abound, including hunting, fishing, hiking, rafting and kayaking, biking, skiing and snowboarding. It is home to the second largest designated wilderness area in Colorado - the Flattops Wilderness, the world's largest mineral hot springs pool, a popular family ski resort, and Hanging Lake, designated as a National Natural Landmark by the Secretary of the Interior in 2011.   EOE Statement Garfield County is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. 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