Share Email Opening Title Administrative Coordinator-General Services  Description The Richmond Behavioral Health Authority is seeking a full time Adminstrative Coordinator to support our General Services Team. The successful candidate must be able to perform advanced technical work overseeing facility maintenance, operation and general vendor management including but not limited to, building security, safety, parking, housekeeping services, and RBHA property. Position will oversee general functions of housekeeping and security employees, while performing other duties as apparent or assigned. Willingness to support unannounced or unscheduled events at a moment’s notice to ensure the continuous operation and safety of the facility. Work is performed under the general direction and limited supervision of the General Services Manager. Essential Functions Support programmatic operations by coordinating with various departments to ensure their facility-related needs are met. Ability to create complex spreadsheets, use advanced formulas, and generate detailed reports Answers telephone; provides administrative support to an assigned division within the Authority. Updates database records and various tracking documents as needed. Assist with timesheet preparation for manager review and approval. Maintains Authority vehicles insurance. Process, track, report small purchase credit cards transactions for payment and discrepancy. (BOA, Sams Club, Etc.) Maintains an inventory of office supplies; orders supplies as needed for general services. Track, monitor, and report facility expenditures to General Service Manager to ensure budgetary compliance. Process invoices for timely payment; verifies accuracy of invoices; reviews and submits reimbursement and refund requests as necessary or required. Prepares monthly meeting minutes of staff meetings and other meetings as required. Create, revise, and maintain facility operating manuals and standard operating procedures to promote safe and compliant worksites. Assist supervisor with the oversight of general services vendors to support continuity of daily operations. Serve as a backup to other general services employees and lobby receptionist as requested and necessary. Collects and compiles statistical data to prepare monthly reports. Provides training for other staff on various software packages; troubleshoots hardware, software and office Prepares and submits reports for management as required ensuring compliance of all State and Federal regulations. Maintains vendor contact list including company listings, email address book and websites.   Position Requirements Knowledge, Skills and Abilities General knowledge of building cleaning practices, supplies, and equipment and ability to use them economically and efficiently; general knowledge of fleet maintenance management; general knowledge of standard office procedures, practices and equipment; ability to operate a variety of office and data processing equipment; ability to plan and manage the work of assigned personnel; ability to make arithmetical computations quickly and accurately; ability to establish and maintain effective working relationships with supervisors, associates, clients, vendors and the general public. Education and Experience Associates degree or equivalent combination of education and experience preferred. High School Diploma or GED Required. Administrative experience in facility maintenance, vendor management, and operations strongly preferred. Physical Requirements This work is sedentary and requires little to no exertion of force; worker is frequently walking and/or sitting, speaking or hearing, using hands to finger, handle or feel and reaching with hands and arms and occasionally requires repetitive motions; work has no special vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office with typewriters and/or computer printers, light traffic). Special Requirements Valid driver’s license in the Commonwealth of Virginia. Proficiency in Microsoft Office Suite, with a strong emphasis on Excel for data analysis, reporting, and budgeting tasks Ability to quickly adapt to changing priorities and handle emergency situations effectively. Ability to manage multiple tasks simultaneously and provide logistical support for events and activities.     Full-Time/Part-Time Full-Time   Open Date 11/18/2025   Close Date   About the Organization Join the Fearless! Richmond Behavioral Health Authority (RBHA) is licensed by the Virginia Department of Behavioral Health and Developmental Services and is the statutorily established public entity responsible for providing mental health, intellectual disabilities, substance abuse and prevention services to the citizens of the City of Richmond. Our Mission: RBHA promotes health, wellness, and recovery for the people and communities we serve. Our Vision: An inclusive, healthy community where individuals are inspired to reach their highest potential. Our Values: Equity / Innovation / Quality / Inclusion / Accessibility / Transparency / Compassion / Integrity Creating Healthy Communities - One Person, One Family, One Community at a time. RBHA is committed to providing behavioral health services to all Richmond residents regardless of race, color, gender, age, religion, disability, or national origin. Services are provided directly by RBHA staff and through contracts with private providers in the community. Funding is received through fees from consumers, the Commonwealth of Virginia, the City of Richmond, and local and state grants.   Starting Salary Range $23.08   EOE Statement Richmond Behavioral Health Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.   This position is currently not accepting applications. 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