Job Summary
Asa Carlton, Inc., a commercial construction company headquartered in Braselton, GA, currently has an opening
for a Bid Coordinator. The Bid Coordinator plays a key role in the preconstruction and estimating process by
managing varies aspects of bid preparation, submission, and documentation. This position supports the
estimating and operations teams by coordinating bid schedules, maintaining project documentation, distributing
bid invitations, and ensuring timely, accurate delivery of proposals. The Bid Coordinator acts as a central point of
communication between subcontractors, suppliers, and internal team members to facilitate a smooth and
organized bidding process.
Successful candidates are highly organized, detail-oriented, and able to manage multiple deadlines in a fast paced environment. Strong communication skills and a proactive approach to problem-solving are essential, as
the Bid Coordinator ensures that all bid requirements are met and that each submission reflects the company’s
standards of professionalism and accuracy.
Responsibilities will include, but are not limited to:
• Take direction and complete all tasks as assigned by the Bid Supervisor.
• Distribute Invitations to Bid (ITB) and other project-related information to subcontractors and vendors.
• Make calls and send email to subcontractors and vendors on projects out for bid.
• Create and maintain an accurate call log for projects bidding and provide daily updates to the Bid Supervisor.
• Collaborate with the ACI Insurance Administrator to obtain subcontractor COI and insurance documentation.
• Assist estimators and the preconstruction team as needed.
• Understand and follow company policy, processes, and procedures.
• Distribute bid invitations, track subcontractor responses, and maintain accurate records of
communications.
• Collaborate with estimators, project managers, and preconstruction teams to gather required
documentation and scope information.
• Maintain and organize bid folders, drawings, addenda, and vendor contact lists.
• Monitor and update bid portals for all projects.
• Support continuous improvement of bid coordination systems and processes.
• Other duties as assigned
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