Share Email Opening Title Medical Records Coordinator  Location Smithtown   Description Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, CT, and Upstate NY. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Medical Records Coordinator who will be responsible for creating, retrieving, and updating patient related information according to company policy, to ensure a smooth patient flow for the office.   Responsibilities Responsible for pulling and reviewing all charts prior to the doctor's appointment to ensure that all medical records are on file Obtain records from outside sources for preview prior to the office visit Prepare complete Medical Records for the Billing Department as requested Create chart folders (includes adhering of all labels and hole punching) Review charts to ensure all patient demographics information is complete/ accurate, and follow up if necessary Prepare patient charts to include demographic information, previous x-rays, tests, etc. Process the release of information, organize, prep, and scan documents into the electronic systems and ensure the efficient processing of requests for patient information Collect all necessary paperwork and authorizations needed for billing Scan information to patient's electronic record Maintain patient confidentiality in line with HIPPA guidance Other administrative tasks as assigned Knowledge and Experience 1+ years of medical administrative experience preferred Knowledge of medical terminology & procedures preferred Experience with an EMR system preferred Knowledge of plaintiff, defendant and third-party requests, and HIPAA requirements for release of PHI, preferred Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilites Bilingual (English/Spanish) preferred Excellent verbal and written communication Exceptional organizational and time-managements skills - the ability to multi-task is a must Adaptability and flexibility while working in a fast-paced environment Problem-solving ability and aptitude Outcome-focused, with an ability to work under pressure A solution-oriented mindset A strong sense of urgency and focus in accomplishing tasks   Schedule: Part-Time, Hours can be flexible Pay: $18/hour   Full-Time/Part-Time Part-Time   Exempt/Non-Exempt Non-Exempt   Position Requirements     Education and Training High school diploma or equivalent required   Benefits   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently not accepting applications. To search for an open position, please go to http://HealthPlusManagementLLC.appone.com WE ALSO RECOMMEND Other Jobs Within Same Category Office Supervisor in Bronx, NY Posted on: 1/27/2026 [Apply Now] Front Desk Coordinator in Bronx, NY Posted on: 1/22/2026 [Apply Now] Front Desk Coordinator in Merrick, NY Posted on: 1/22/2026 [Apply Now] Front Desk Coordinator in New York, NY Posted on: 1/22/2026 [Apply Now] Medical Records Coordinator in Smithtown, NY Posted on: 1/22/2026 [Apply Now] Other Jobs Within 60 Miles Medical Office Manager in Brooklyn, NY Posted on: 1/27/2026 [Apply Now] Orthopedic Practice Manager/Supervisor in Cedarhurst, NY Posted on: 1/13/2026 [Apply Now] Medical Office Manager in New York, NY Posted on: 2/9/2026 [Apply Now] Orthopedic Practice Manager/Supervisor in Rockville Centre, NY Posted on: 1/13/2026 [Apply Now] Physical Therapist in Bellerose, NY Posted on: 12/13/2024 [Apply Now]

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