Email Opening Apply Now Title Facilities Administrative Specialist  Category Facilities   Description Application Closing Date: 12/23/2025 Hiring pay range: $25.08 - $30.72 Full salary range: $25.08 - $36.36   SUPERVISION: Non-Supervisory. GENERAL PURPOSE OF JOB: Performs a variety of management support and administrative duties for the Facilities Department, including assisting with budget development and ongoing budget monitoring, processing payments and reconciling charges, monitoring building security system, work orders and lease agreements, including for remote communications leases, and provides other support and general record keeping. May assist on special projects as assigned. ESSENTIAL JOB FUNCTIONS: (These duties are illustrative of typical essential responsibilities of the job, and may vary according to assignment) Administrative and Financial Support: Performs financial and administrative services related to facilities operations, capital projects, and other areas. Position is responsible for accounts payable, reconciliation and invoice review, including utilities payments of all county owned facilities. Responsible for the processing of department purchasing card expenses and submits reconciliation in County’s ERP software system. Works with vendors to ensure payment and transaction accuracy. Adds or removes services as required. Works to make sure that correct expenses are earmarked to correct project. Bills tenants of county-owned real estate and remote communication tower spaces for monthly rent due. Assists in monitoring accounts receivables for the leasing portfolio and follows up with delinquencies. Assists the Facilities Director with overall budget monitoring and preparation in the County’s ERP software system. Monitors budget balances and provides monthly reports to the Director of Facilities, processes budget transfers and supplements as authorized by Director, inputs budget information into the Finance accounting software and attends meeting with budget committee for review and approval and provides cost allocations to Finance Department of Facilities expenditures throughout all departments. Assists in the administration and monitoring of contracts to ensure compliance with procurement codes and other policies and procedures. Advises Facilities Director of discrepancies. Processes and monitors leases by reviewing lease components for County and vendor responsibilities, tracks and updates Facilities and Remote Communication leases through spreadsheets, sharing Lease Overview with Finance Department and Assessor’s Office at least annually. Assists facilities operations with record keeping which includes all facilities inspection records, purchasing and contract records, leases and rental amounts, and utility usage. Point of contact for Department. Provides exceptional services to internal and external customers, and resolves issues related to facilities operations or other areas. Facilities Operations: Responsible for entering and monitoring work orders in the maintenance request software facility Dude. Provides work order reports as needed. Monitors security cameras for irregularities and accesses historical footage if required. Assists facilities operations with shop orders and supplies. Maintains storeroom. Other duties as assigned. CORE COMPETENCIES: (Representative of the knowledge, skills, and abilities expected of the position) Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do. Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customer’s needs. Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiency. Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others. Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies. Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position. Change Management: General knowledge of change management best practices and ability to manage the transition to minimize impact and downtime. Analytical Thinking: Able to consider the best approach and investigate alternatives. Finance: Proficient in basic arithmetic functions such as adding, subtracting, multiplying, and dividing. Able to read and understand financial statements and budget reports. BENEFITS: Medical, Vision, Dental Disability & Life Insurance Retirement Plan Paid Vacation & Sick Time Employee Wellness Programs Employee Gyms To view the complete benefits information, please visit https://www.garfield-county.com/human-resources/benefits-brochure/   Position Requirements MINIMUM QUALIFICATIONS: (Any combination of experience and education that would likely provide the required knowledge, skills and abilities as determined by Garfield County may be substituted for the following requirements.) Education & Experience: High School Diploma or equivalent with relevant post-secondary coursework in financial accounting, business, or a related subject. Five (5) years of experience in accounts payable, financial reconciliations, billing, purchasing, or related area. Experience should include customer service, administrative support, and a proficiency in business software applications. Licenses & Certifications: Valid driver’s license. PHYSICAL ACTIVITY AND WORK ENVIRONMENT: The physical activities and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform essential functions. REQUIRED PHYSICAL ACTIVITIES: While performing the essential functions of this job the employee is frequently required to reach, grasp, finger, stand, sit, walk, talk, and hear. Occasionally required to lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, peripheral vision, and ability to adjust focus. WORK ENVIRONMENT: While performing the essential functions of this job, the employee is often exposed to outdoor weather conditions and to construction equipment, debris, fumes, odors, and dust. The employee is occasionally exposed to the possibility of bodily injury from electrical shock or mechanical hazard. The employee occasionally works in and around ongoing construction, and in high, precarious places. The noise level in the indoor work environment is quiet. The outdoor environment can occasionally be extremely loud. WORK HOURS: Hours are typically 8:00am to 5:00pm Monday through Friday. There may be times when an employee may need to work outside the established work week, such as after hours or on the weekend during a county emergency or disaster. REQUIRED TRAVEL: Work is conducted in a variety of County buildings located throughout the County. Travel between worksites may be required. Occasionally, the position requires additional travel to attend training courses or other meetings.   TECHNOLOGY AND EQUIPMENT: Computer and relevant software applications, spreadsheets, calendars, and word processing. Will also work with calculators, telephone systems, and mobile phones. NOTE: This position requires a pre-employment background check which will include a Criminal Background Check, Education Verification, Employment Verification, and Motor Vehicle Record. Employment is contingent upon successful completion of these items. THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. Nothing in this job description restricts Garfield County’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time. It does not prescribe or restrict the tasks that may be assigned. This job description describes the County’s current assignment of essential functions. Those functions may change at any time as the needs of the County change or for other reasons deemed appropriate by the County.   Full-Time/Part-Time Full-Time   Location Rifle, Colorado   Benefit Information To view our benefit package please go to https://www.garfield-county.com/human-resources/benefits-brochure/    Hiring Range $25.08 - $30.72   Full Pay Range $25.08 - $36.36   Driving Classification Essential   Number of Openings 1   Exempt/Non-Exempt Non-Exempt   Req Number FAC-25-00002   Open Date 10/21/2025   About the Organization Garfield County, Colorado consists of rugged alpine vistas and high desert mountains in the Rocky Mountain region, which dwells along the Continental Divide. Garfield County is located in western Colorado, where outdoor recreation opportunities abound, including hunting, fishing, hiking, rafting and kayaking, biking, skiing and snowboarding. It is home to the second largest designated wilderness area in Colorado - the Flattops Wilderness, the world's largest mineral hot springs pool, a popular family ski resort, and Hanging Lake, designated as a National Natural Landmark by the Secretary of the Interior in 2011.   EOE Statement Garfield County is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   This position is currently accepting applications. 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