Second Harvest seeks to attract and retain a diverse workforce that brings a broad range of perspectives and experiences to our work. We value lived experience alongside learned experience and we encourage you to apply, even if you do not believe you meet every one of our qualifications. We welcome applications from all qualified individuals.
Second Harvest is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Second Harvest will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Second Harvest is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. |
Second Harvest Food Bank Santa Cruz County
Inventory Coordinator
Annualized Salary $48,017-$52,285/DOE
Non-Exempt
About Us:
Come join Second Harvest Food Bank of Santa Cruz County! We are the first food bank in the State of California, and the second in the nation. We pride ourselves in providing 10 million pounds of food annually to over 65,000 people per month through our network of 150-member agencies and programs. We believe that a thriving community is one where everyone has access to nutritious food to support their health and wellbeing. Our team is dedicated to inspiring and supporting our community to provide nourishment for all community members.
Second Harvest seeks to attract and retain a diverse workforce that brings a broad range of perspectives and experiences to our work. We value lived experience alongside learned experience and we encourage you to apply, even if you don’t believe you meet every one of our qualifications. We welcome applications from all qualified individuals, including applicants with a criminal history.
About the position: The Inventory Coordinator assists in the recordkeeping of food and related items that are received and delivered by Second Harvest. This position plays a critical role in data management which includes managing accurate inventory levels throughout the process of creating sales orders, inventory reconciliation, adjustments, reclass of items, physical inventory counts, and review of data and information.
REPORTS TO: Inventory Manager
SUPERVISES: N/A
JOB SUMMARY:
Data Management/ERP Transactions (60% of the time)
- Create sales orders for direct distribution sites and agencies using CERES (Microsoft Dynamics NAV)
- Item card creation and review.
- Manage reclass process for USDA bags, produce bags, and shelf stable boxes using CERES and Excel.
- Post donations from local and national donors; process daily.
- Manage documentation and disposal of food returns and waste; process weekly.
- Process item adjustments in CERES as needed.
- Document processes in CERES and write up SOPs for Supply Chain data management transactions.
- Activate/deactivate items available for web orders and set quantity limits for Agency Express.
- Arrange transfers of food and nonfood items between warehouses.
- Research and obtain further information for incomplete documents.
- Review data for deficiencies or errors and report information to Supply Chain team members.
Inventory (20% of the time)
- Assist in the inventory and distribution of government commodities, fresh, frozen, and shelf-stable foods.
- Participate in accurate inventory control measures including periodic physical inventory and cycle counts, and the investigation of discrepancies.
- Assist with product rotation using FIFO methods, within appropriate timelines.
- Assist in mid-year and year-end inventory processes including data entry.
- Make recommendations to Supervisor for improved efficiency and inventory accuracy.
Reporting and Compliance (15% of the time)
- Submit Blue Receipt report weekly to Feeding America.
- Upload Bill of Lading (BOL) paperwork to California Association of Food Banks through U-Route or email.
- Email BOL to CalFoods Logistics upon receipt of delivery and save BOL on Teams.
- Generate CERES reports to complete monthly The Emergency Food Assistance Program (TEFAP) report.
Warehouse Operations (5% of the time)
- Safely drive a forklift and/or scissor lift in the warehouse.
- Maintain safe warehouse practices.
- Maintain safe food handling practices.
- Report safety hazards to Warehouse Operations, Supply Chain, or Facilities Directors.
Other duties as assigned.
QUALIFICATIONS:
Education and Experience:
3+ years’ experience in database management, data analysis, or data entry positions. Inventory experience strongly preferred. Experience working with produce or in a warehouse a plus.
Knowledge/Skills/Ability:
- Proficient in Enterprise Resource Planning systems (ERPs). Experience with CERES a plus.
- Strong working knowledge of Microsoft Excel.
- Proficiency in Microsoft Office Suite including MS Outlook, Word, and Teams.
- Excellent data entry and record keeping skills.
- Strong organizational skills, with the ability to stay focused in a busy environment.
- Knowledge of produce and ability to determine quality and estimate edibility.
- Knowledge of safe food handling requirements for transport and storage.
- Forklift certification preferred. At a minimum, must enroll in a forklift training program or learn how to use scissor lift immediately upon hire.
- Able to communicate effectively and respectfully with people of different racial, ethnic, and cultural groups and from diverse backgrounds and lifestyles.
- Bilingual in English/Spanish is desirable.
Additional Requirements
- It is the responsibility of all SHFB personnel to participate in our Food Safety/Food Defense programs.
- Demonstrate ethical business practices, in conformance with all state and federal laws and regulations.
- Commitment to serving vulnerable populations and ending hunger in Santa Cruz County
- Demonstrate full adherence to the Code of Conduct and all policies/procedures related to compliance.
- Adherence to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing, and documentation standards.
- Ability to meet the following physical requirements with or without reasonable accommodation:
- Be able to read, write, and interpret written reports, documents and manuals.
- Able to safely lift or carry items weighing up to 50 pounds.
- Frequent standing and sitting throughout the day.
- Often works in cold warehouse environment.
- Use hands to manipulate, handle, feel, and control items or equipment, including forklift and desktop computer.
- The person in this position needs to frequently walk throughout our warehouse to check in inventory items.
- Given the front-line nature of our work, there will be instances where staff are required to work a flexible schedule to respond to community needs. Advanced notice will be provided.
- In instances of a federal, state or locally declared emergency, Second Harvest is considered an essential service and emergency responder; all its employees may be called in to perform regular or emergent duties.
STANDARD WORK SCHEDULE: Monday – Friday 8:00AM-4:30PM. Occasional weekend work will be required to meet community need.
WORKSITE: 800 Ohlone Parkway, Watsonville, CA 95076
Benefits: We offer competitive salaries and benefits and a rewarding work environment.
PAID TIME OFF: new hires accrue three weeks of vacation time in their first year of service, in addition to paid 10 company holidays, and 12 sick days, per year.
HEALTH AND WELLNESS:
- 4 Gold-rated medical plans: employer covered at 90%-80% depending on the plan.
- 100% employer-paid benefits for employee Vision, Dental, Life, Long-Term Care, Long-Term Disability, Accidental Death & Dismemberment and Employee Assistance Program
- Employer subsidized vision and dental insurance for dependents.
- AFLAC supplemental plans
- Health Care and Dependent Care Flexible Spending Accounts
- Supplemental coverage on Life and AD&D plans.
- Pet Insurance
FINANCIAL BENEFITS:
- 403(b) Retirement Plan with generous employer contribution.
- Tuition reimbursement program
Job Details: This is a full-time, regular, non-exempt position with a competitive hourly rate of $23.09 to $25.14, DOE.
To Apply: Please submit your resume and cover letter at https://www.thefoodbank.org/careers
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job related instructions and to perform any other job-related duties requested by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Second Harvest is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
Second Harvest will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Second Harvest is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
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