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Office Administrator to Church Building & Loan Fund, Application Deadline: May 3, 2013 

Ministry Team Church Building & Loan Fund  
Reports To Executive Director, CBLF  
FLSA Status Exempt  
Salary Grade 6  
Full-Time/Part-Time Full-Time  
Category LCM - Local Church Ministries  
Starting Salary  

GENERAL PURPOSE OF POSITION: To provide administrative support to the Executive Director and Associate Director and to provide general oversight of support services of the CB&LF office, including:


  • Provide general oversight of non-exempt CB&LF employees in the absence of management, coordinate workflow necessary to maintain the smooth functioning of the office.
  • Maintain confidentiality as appropriate, and project professional image.
  • Anticipate needs, initiates action and provides information for the Executive Director and Associate Director on a regular basis.
  • Relieve the Executive Director and Associate Director of routine details, and exercises initiative and independent judgment and decision making in their absence.
  • Provide exceptional customer service and clerical support by responding promptly to telephone calls and drafting of correspondence on behalf of CB&LF.
  • Possess excellent communication skills, as well as strong time management and organizational skills.
  • Prepare draft correspondence as needed for the Executive Director and Associate Director.
  • Maintain calendar of meetings, activities, and commitments of the Church Building & Loan Fund.
  • Maintain communication with the Executive Director, Associate Director, and Capital Fundraising Executives, as needed.
  • Participate in planning and administration of CB&LF Board meetings, including acting as recording secretary of the Board.
  • Oversight of preparation and distribution of advance materials for meetings; taking of minutes of the Board and Loan Review Committee meetings, writing, preparing and distributing minutes and actions of the Board and Loan Review Committee
  • Works directly with UCC Meeting Services in planning, and, upon occasion, with hotels/conferences in preparation of Board meetings and Partner in Building Events.
  • Arranges conference calls for CB&LF Staff, Board, and Committee meetings including preparation of agendas and minutes.
  • Prepare check requests and AMEX reports for the Church Building & Loan Fund.
  • Providing assistance in mortgage application process including analysis of applicants’ loan documentation and financial reports.
  • Converse with customers on types of loan products and options that are available, as well as the term of those services.
  • Manage the updating and postings to the CB&LF website, FaceBook page, and other social media.
  • Provide administrative support for Partners in Building Training Events, CB&LF Board of Directors, Loan Review Committee meetings, General Synod and other events supported by the Church Building & Loan Fund.
  • Maintain the promotional and marketing materials, such as brochures and newsletters.
  • Oversee general mailings to prospective borrowers and mailing of quarterly mortgage loan statements and reports to UCC Conferences.
  • Assist with organization and maintenance of filing room and archive systems of CB&LF.
  • Other duties as assigned.


Position Requirements



  • High School Diploma with at least five years of relevant experience at an executive level. Demonstrated excellent communication and organizational skills.
  • Excellent administrative skills, with at least five years of successful work experience, including experience in minute-taking and preparation.
  • Experience in office administration with willingness to take appropriate initiative for the effective operation of the office.
  • Excellent grammar, proofreading, and editing skills.
  • Ability to prioritize work and perform with little or no supervision, within a collaborative team-oriented office.
  • Clear understanding of the need for confidentially and discretion.
  • Knowledge of mortgage banking is preferred.
  • Proficiency with various computer software applications, including word processing, spreadsheet, and graphics. Experience with Social Media including FaceBook and Twitter.
  • Skill in managing an office and in ability to work in diverse racial, ethnic, cultural and religious settings with a commitment to pluralism in the workplace.
  • Knowledge and appreciation of The United Church of Christ policies, structure, and mission, preferred.
  • Commitment and sensitivity to the variety of local church traditions, cultural and ethnic backgrounds represented in The United Church of Christ.
  • Willingness to travel occasionally within the United States in support of Partners in Building training events.

This job description is not intended to be a complete list of all duties and responsibilities required for the position and are subject to review and change at any time in accordance with the needs of the ministry. Since no job description can detail all duties and responsibilities that may be required from time to time in the performance of a position, duties and responsibilities that may be inherent in a position shall also be considered part of the position holder’s responsibility.

It is expected that the person who holds this position will conduct himself or herself in a manner consistent with the policies of the CMUCC and in a manner that will reflect positively on the organization. All staff are encouraged to nurture safety within the work performed on behalf of the CMUCC by being attentive to self-care, education, maintaining appropriate boundaries, and the importance of referring those in need to supportive and helpful resources.

The United Church of Christ, National Setting, is a Multicultural, Multiracial, Open and Affirming, Accessible to All, Equal Opportunity Employer.

Comprehensive Benefits Package Employer paid health, dental, life, and pension benefits  
Application Deadline May 3, 2013  
About the Organization The United Church of Christ

Our faith is 2000 years. Our thinking is not.

We believe in God's Continuing Testament.
We believe in Extravagant Welcome
We believe the church's mission is to Change Lives


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