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Title

Deputy County Clerk  
Union AFSCME GENERAL  
Pay Grade Grade 4  
Wage Scale Wage Range $20.55 - $26.73 per hour (2026 wage scale). Based on experience.  
Description

 

General Summary:

 

Under the supervision of the County Clerk/Register of Deeds, assists in performing the statutory duties of the office. Processes documents for court cases, various legal registrations, filings, and vital statistics records. Assists the public over-the-counter, through mail correspondence, and over the telephone regarding departmental matters. Performs various account keeping activities, including receipting and posting to appropriate accounts, balancing accounts and compiling data for preparation of related reports.

 

Essential Functions:

 

  1. Draws jury lists for the quarterly terms for each of the three courts, as well as the annual draw consisting of 3,000 names and the annual grand jury draw.

 

  1. Responsible for preparation of monthly judicial reports submitted to the State Court Administrative Office, (e.g., fees paid to the state, State Police gun permit reports etc.).

 

  1. Accepts documentation for court cases and opens cases by preparing legal files and documents.

 

  1. Receives, records, issues and indexes vital statistic records such as births, marriages and death certificates. Corrects vital records as directed by the state.

 

  1. Prepares and processes various documents such as passport applications, assumed name certificates, military discharges, concealed gun permits and notary bond. These responsibilities include the tasks of typing, recording, filing and issuing information by counter service, correspondence or telephone.

 

  1. Analyzes documents presented for filing to determine necessary record checks and procedures. Notarizes and signs legal documents.

 

  1. Receives petitions from candidates for office, accepts and files campaign financing statements and assists the County Clerk/Register of Deeds with various other election activities, as requested.

 

  1. Maintains campaign finance documents.

 

  1. Maintains various departmental records and compiles data for the preparation of required reports, including quarterly reports.

 

  1. Searches records and libers for requested data to provide a research service to the public. Prepares certified copies of documents as requested.

 

  1. Keeps track of Medical Examiner’s records and vouchers for payments.

 

  1. Processes voter registration applications and forwards them to the proper local clerk. Assists in maintaining county-wide, computer data base for voter registrations.

 

  1. Sets hearings for Circuit Court.

 

  1. Maintains accounts receivable records.

 

  1. Files court papers in case files.

 

  1. Prepares divorce report form for the Michigan Department of Public Health.

 

  1. Performs other clerical support activities, such as typing forms, reports and correspondence, responding to defined policy questions, and maintaining records and general office files.

 

  1. Orders various forms.

 

  1. Performs other duties as required.

 

An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employees may be expected to perform.)

 
Position Requirements

Employment Qualifications:

 

Education:

A high school diploma with supplemental vocational coursework in office management, bookkeeping or a related field.

 

Experience:

Two years of progressively more responsible secretarial/administrative experience.

 

Other Requirements:

Experience and proficiency in Microsoft Office Suite applications.

 

Commissioned by the Michigan Secretary of State as a Notary Public.

 

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

 

Physical Requirements:

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements):

 

Ability to access county locations.

 

Ability to use a keyboard to enter and retrieve information from a computer.

 

Ability to communicate orally and in writing.

 

Ability to perform the physical tasks associated with office operations.

 

Ability to withstand prolonged periods of sitting in front of computer.

 

Working Conditions:

 

Works in an office setting.

 

 

 

 

 
Full-Time/Part-Time Full-Time  
Shift Days  
Position Deputy County Clerk  
Exempt/Non-Exempt Non-Exempt  
Open Date 1/6/2026  
Location St. Joseph County Courthouse  
About the Organization The mission of St. Joseph County Government is to provide statutory and constitutional services in a fiscally responsible manner worthy of the dignity and respect of all County citizens. Non-mandated services requested by citizens shall be evaluated and prioritized within the same context of fiscal responsibility and public trust. The basis for providing such services shall include, but not be restricted to: the safety and well-being of the public, the protection and improvement of natural resources, and the expansion of economic opportunities for all citizens.


St. Joseph County Government as stewards of people and resources promotes equal opportunity for all, and hereby encourages the talents, creativity and leadership of all County employees in striving for prompt, courteous, respectful and efficient delivery of services.




St. Joseph County provides an excellent benefit package. This includes health, dental, vision, life, and short and long term disability insurance. We also offer a very generous sick and vacation package and 13 paid holidays for most positions. Pension plans are available for many of our employees as well as additional retirement options.  
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, sexual orientation, gender identity, marital status, protected veteran status or any other characteristic protected by law.  

This position is currently accepting applications.

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