Share Email Opening Title Administrative Assistant  Full-Time/Part-Time Full-Time   Status Full-time (35hrs/week), Short-term contract to July 11, 2025.   Opportunities Available Possibility of transitioning into permanent, fulltime position with generous benefits package including Annual Leave, Special Leave, paid PD and Sick Leave, and a strong Pension Plan.   Category Healthy Growth and Development   Open Date 3/19/2025   Close Date 3/29/2025   Description Are you an organized, proactive, and detail-oriented professional looking to make a meaningful impact? Join our Healthy Growth and Development team as an Administrative Assistant, where you'll play a key role in ensuring the seamless operation of multiple programs, including EarlyON, Youth Programs, Perinatal Program, and Family Support. The role includes managing client and program databases, organizing program schedules, supporting regulatory compliance, process reimbursements, manage petty cash and tracking laptop and phone inventory, support the deployment of program promotion and evaluations, and ensure content quality and timely deployment of a weekly electronic newsletter. The Administrative Assistant also coordinates internal and external communications, manages office supplies, and ensures the smooth functioning of the program's administrative systems. Keys responsibilities Provide essential administrative support for the Healthy Growth and Development (HGD) team, including EarlyON, Youth, Perinatal, and Family Support programs. Provide enhanced support to specific programs use of social media (FB, Insta, X), Cloud-based platforms (Eventbrite, MailChimp, Canva, Google Suite, Office 365) and virtual tools from program promotion, delivery, and evaluation (Zoom, Teams, Google forms) Manage client files, ensuring proper documentation and organization in Electronic Medical records (EMR) systems. Provide basic support to team members on IT and EMR system usage. Organize and maintain program schedules, resources, and equipment, including office supplies, technology, and team inventory (e.g. laptops and phones). Manage petty cash, ensuring all financial documentation is processed accurately and in a timely manner. Coordinate the deployment of program promotions, evaluations, and content for the weekly electronic newsletter. Assist in organizing meetings, events, and team activities, providing communication and logistical support as needed. Contribute to the development and implementation of new projects, including space bookings and updating program resources.   Position Requirements Qualifications Educations: Secondary school diploma required; post-secondary diploma or degree in office administration an asset. Experience: 3-5 years of administrative experience, preferably in health, social services. Skills: Proficient in Microsoft Office 365, Canvas, Google Suite, client databases, and office software. Familiarity with various AI tools relevant to Admin work. Outstanding organizational, communication, and time-management skills. Self-directed, with the ability to work in a multi-disciplinary team environment.   Key Competencies Strong interpersonal and communication skills, both written and oral, in English. Detail-oriented with excellent organizational and planning abilities. Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. Ability to plan, self-direct, and initiate to ensure smooth operation Experience working with vulnerable clients and in a non-profit, community-based setting. Proficiency in using new platforms, technology, social media for program promotion and evaluation is essential   Linguistic Profile Fluency in English is required. Fluency in a language relevant to our client population is an asset.       Salary Range $24.39 - $28.67 per hour   Reports to Heatlhy Growth and Development program Director   Position Administrative Assistant   Post Internal Days 0   Created By Natacha Dessande   Number of Openings 1   Number Filled 1   Exempt/Non-Exempt Non-Exempt   Hiring Manager(s) Sapna Nair   Req Number HEA-25-00004   Location Carlington CHC   About the Organization Carlington Community Health Centre is a non-profit organization that puts today's most pressing health care challenges at the heart of their service delivery. We turn to the best professionals and employees to help improve the health and well-being of our community. We build trusting relationships with our clients and deliver quality services through a wide range of health and social services to parents and children, youth and teens, adults, and seniors. We look to help community members resolve problems and advance concerns in the community by providing organizational support and advocacy assistance to local groups and associations. Our mission is to improve, support and promote the health and well-being of the people and diverse communities we serve!   EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. CCHC is committed to equity, diversity and inclusion. We welcome and encourage applications from the BIPOC, LGBTQ+ communities and persons with disabilities.   French Job Description None Specified  This position is currently not accepting applications. To search for an open position, please go to http://CarlingtonCommunityHealthCentre.appone.com

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