Title

Coordinator, Conference Center 


Description

Coordinate and supervise the Owasso Campus Conference Center in providing conferencing, meetings, and convention opportunities for local, state, regional, and national various educational, community, business and professional organizations. Responsibilities include the coordination/implementation of student work based experience/educational opportunities with designated instructional programs within the Conference Center.
 

Essential Functions

  • Coordinate with campus instructional staff to incorporate instructional student educational opportunities within the Conference Center.
  • Develop and maintain a system in which student work based experiences within the Conference Center are identified with the collaboration of Instructional Staff to ensure program/student participation with scheduled activities.
  • Coordinate catering needs with the District Chef/Catering Coordinator to ensure District Food Service policies and procedures are followed.
  • Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
  • Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, audio visual equipment needs, printing and event security.
  • Coordinate with Chief Communications Officer or designee with marketing strategies, ads, press releases and advisories.
  • Inspect event facilities to ensure that they conform to customer requirements.
  • Oversee assigned area of campus budget and monitor variances to assure budget maintains a positive balance; review event bills for accuracy, and request payment to administration.
  • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  • Perform tasks and duties relevant to any of various roles or responsibilities assigned by Campus Director appropriate for this position; comply with all policy, procedure, regulation and other communicated requirements as may be in effect for the workgroup or worksite.
  • Exercise discretion and independent judgment in making decisions regarding the provision of services to internal and external customers and in day-to-day operations of the department. Interpret and implement policies in a manner consistent with the interests of the District. Provide advice and consultation to executive management as requested. Investigate and resolve issues as needed, represent the department and District in a professional manner to all.
  • Customarily and regularly manage direct reports to maximize productivity, efficiency, and the potential of the human assets of TTC, including: hiring, directing job assignments, monitoring staff performance, coaching, counseling, training, assuring compliance with regulatory requirements and organizational mission, values, policies and work rules. Appraise performance and provide recommendations for staff compensation, promotion and termination actions, and hiring as appropriate.
 

Position Requirements
  • Minimum 5 years experience in conferencing or similar field with at least two years experience in a supervisory role; experience within a school setting a plus.
  • Certified Meeting Professional (CMP) preferred, but not required.
  • Oklahoma Standard Teaching Certificate preferred, but not required.
 

Full-Time/Part-Time Full-Time  

Shift Days  

Education Bachelor's Degree required  

Salary Schedule SPMS  

Hiring Range Dependent on experience and education, plus additional $5,460 annual compensation for salary-in-lieu of dependent benefit coverage  

Benefits Employee Health, Dental, Vision, Life, Disability, Sick Leave, Vacation, Personal Leave, Pension Plan, 457 Savings Plan, and 22 paid holidays
 

Closing Date For maximum consideration, deadline for receipt of application material is February 4th. However, the position will remain open until filled.  

NOTE Tulsa Tech is an Equal Opportunity Employer  

Req Number PRO-13-00004  

Location Owasso Campus  

About the Organization Tulsa Tech is the oldest and largest career and technical training center in Oklahoma. We are an independent public school district, with multiple campuses in and around the Tulsa County area. Our school serves secondary students from public school districts throughout Tulsa County, as well as private, parochial and home-schooled students. A significant adult enrollment is also served throughout the year in both full and part-time training programs. We also provide custom training programs for business and industry in NE Oklahoma. We employ school administrators, instructors, and support personnel to accomplish our vision and mission of developing a world-class workforce and preparing people for success in the workplace.


STATEMENT:


TULSA TECH'S ANNUAL SECURITY REPORT INCLUDES STATISTICS FOR THE PREVIOUS THREE YEARS CONCERNING REPORTED CRIMES THAT OCCURRED ON CAMPUS; IN CERTAIN OFF-CAMPUS BUILDINGS OR PROPERTY OWNED OR CONTROLLED BY TULSA TECH; AND ON PUBLIC PROPERTY WITHIN, OR IMMEDIATELY ADJACENT TO AND ACCESSIBLE FROM, THE CAMPUS. THE REPORT ALSO INCLUDES INSTITUTIONAL POLICIES CONCERNING CAMPUS SECURITY, SUCH AS POLICIES CONCERNING ALCOHOL AND DRUG USE, CRIME PREVENTION, THE REPORTING OF CRIMES, SEXUAL ASSAULT, AND OTHER MATTERS. ANYONE CAN OBTAIN A PAPER COPY OF THIS REPORT BY CONTACTING THE TULSA TECH ENVIRONMENTAL, HEALTH AND SAFETY OFFICE (918.828.5181) OR SECURITY OFFICE (918.828.1092).

Tulsa Tech is an Equal Opportunity Employer

"No person shall on the grounds of race, color, religion, national origin, gender, age, marital or veteran status, or qualified disability be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any education program or in recruitment, consideration, selection or employment whether full-time or part-time, or any other activity for which the Board is responsible."  


This position is currently not accepting applications.

To search for an open position, please go to http://tulsatech.appone.com



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