Starting Pay: $19.6543 Hourly ($40,881)
After 1st Year: $21.4700 Hourly ($44,658)
After 2nd Year: $24.6356 Hourly ($51,242)
After 3rd Year: $25.3011 Hourly ($52,626)
After 4th Year: $25.9436 Hourly ($53,963)
After 5th Year: $26.6371 Hourly ($55,405)
After 6th Year: $27.3630 Hourly ($56,915)
After 7th Year: $28.1345 Hourly ($58,520)
MINIMUM QUALIFICATIONS
Two (2) years of administrative-level secretarial work with one (1) year being in a public sector setting or one year experience in benefits;
-OR-
Five (5) years of highly responsible clerical experience.
PHYSICAL REQUIREMENTS:
Must be able to perform Essential Job Duties and Functions with or without reasonable accommodations.
SPECIAL REQUIREMENTS:
Excellent customer service and problem-solving skills a must.
Excellent Excel skills a must.
JOB SUMMARY: Performs highly responsible and difficult secretarial, payroll and benefit tasks which are confidential in nature; work requires a high degree of judgment and accuracy; works under the general supervision of the Human Resources Director but may receive direction from other Human Resources staff; performs related duties as required.
ESSENTIAL JOB DUTIES AND FUNCTIONS:
- Assists the public, retirees and employees, directing them to the appropriate resources;
- Provides administrative support to the benefits, employment and training functions as well as to the Director;
- Manages the ID/Access card system;
- Processes multi-million-dollar A/P ensuring timely and accurate payment and record keeping;
- Responsible for accurate and timely revisions to contracts;
- Assembles materials for orientations and training;
- Utilizes computers, related software and other equipment extensively to complete required tasks;
- Schedules meetings including grievance hearings, special conferences, etc.;
- Prepares correspondence and various other documents of a confidential nature;
- Designs, implements and monitors office methods and procedures;
- Prepares and maintains paper and electronic files;
- Establishes and maintains sometimes-complex cross-reference files and establishes file categories;
- Prepares and files legal documents with governmental agencies and tribunals;
- Searches files and a variety of other source material to serve as background for reports;
- Maintains personnel records, benefit files, grievance files, etc.;
- Prepares requisitions, vouchers and other forms as needed;
- Processes the mail daily.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
- Comprehensive knowledge of office terminology, procedures and equipment and of business English;
- Extensive knowledge of Microsoft Office, especially Word and Excel;
- Knowledge of business mathematics;
- Ability to learn County employment payroll policies as it affects recordkeeping;
- Ability to understand and follow complex oral and written directions;
- Ability to maintain complex records and prepare reports from those records;
- Ability to make decisions in accordance with established policies;
- Ability to maintain a high level of confidentiality;
- Ability to maintain professionalism while working under pressure and meet deadlines;
- Ability to maintain good interpersonal relationships with elected officials, department heads, union officials, employees and department staff;
- Ability to work independently, collaboratively and respectfully in a complex, multicultural work environment that values diversity, equity and inclusion;
- Ability to work in stressful situations and attend work regularly.
KEEP UP-TO-DATE
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For more information about our benefits packages and the diverse range of departments we serve, visit www.geneseecountymi.gov.
Genesee County is proud to be a MVAA Bronze Level Certified Veteran Friendly Employer. Join us and let's build a brighter future for Genesee County.
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