Share Email Opening Title Invoicing Administrator  Description The Invoicing Administrator plays a pivotal role within the company, ensuring precise and timely invoicing processes that are vital for financial accuracy and operational efficiency. This position requires a detail-oriented professional who can navigate the complexities of invoicing systems while adhering to stringent industry regulations. As an Invoicing Administrator, you will be responsible for generating, processing, and reviewing invoices related to defense contracts. Your attention to detail and analytical skills will be crucial in identifying discrepancies, maintaining accurate records, and collaborating with cross-functional teams to resolve any invoicing issues. Additionally, you will play a role in optimizing invoicing workflows, implementing best practices, and supporting audit functions. The ideal candidate will thrive in a fast-paced environment and possess a strong understanding of financial processes as they relate to government contracts and the unique requirements of the Defense sector. Your contributions will directly impact our financial integrity and help ensure that our projects continue to support national security and technological advancement. Responsibilities Generate and process invoices for defense contracts and aerospace projects. Review and verify invoice accuracy and completeness before submission. Collaborate with project managers and finance teams to resolve any discrepancies. Maintain detailed records of invoicing procedures and transactions for audit purposes. Assist in the development of invoicing workflows and best practices. Monitor and track outstanding invoices to ensure timely payment.   Position Requirements Degree: High School diploma or equivalent Proven experience as an invoicing administrator or similar role in a finance department. Strong understanding of financial principles and invoicing processes. Familiarity with government contracting regulations and compliance requirements. Proficiency in invoicing software and Microsoft Office Suite, especially Excel. Exceptional attention to detail and organizational skills. Strong analytical and problem-solving abilities. Effective communication skills to collaborate with various stakeholders. Experience using Costpoint is desired.  This position will also entail learning the contract administration process to serve as a back-up to a contract administrator.   Salary Range 45K - 55K and will commensurate with experience   Full-Time/Part-Time Full-Time   Level of Clearance Required Secret Eligible   Amount of Travel None   About the Organization J.F. Taylor, Inc. was founded as an engineering firm in 1983 by John F. Taylor, a retired Naval Aviation Officer and engineer. With over 600 employees and $200 million in annual revenues, we have continually leveraged our engineering foundation in systems engineering, software development, and the design and production of high fidelity training devices. Our capabilities include the design, manufacture and fabrication of single prototypes and the high-volume production of aircraft and maritime kits and components. Competitive salaries and benefits are critical to attracting and retaining excellent employees. We recognize that happy employees lead to continuity, experience, and quality work. Our benefits package for all permanent, full-time employees includes: Four Weeks of Paid Leave Ten Paid Holidays Health Insurance, including Medical, Vision, and Prescription Coverage Company HSA/HRA Contributions Dental Insurance Term Life Insurance Disability Insurance 401(k) Retirement Plan with Company Matching Contributions IRS Section 125 Flexible Benefits Plan Supplemental Health Coverage Plans Supplemental Disability and Life Insurance Plans Tuition Assistance Reduced Rates for Corporate Fitness Membership   Req Number ADM-24-00022   EOE Statement J.F. Taylor is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit based factors.   This position is currently not accepting applications. 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