Supports the Human Resource Department in all aspects of providing Human Resources services to various organizational programs as needed. Specific responsibilities include: file management, HRIS system maintenance/data entry/report writing, new hire/employee orientation, separation processing, recruitment/training/payroll clerical support, special projects and related administrative duties.
Duties and Responsibilities:
File Management: 1) Creates new employee folders for all active employees; 2) maintains/updates all employee documents; 3) purges terminated files and archives; 4) copies records as needed; 5) completes/updates I-9 binder; 6) provides input for improving recordkeeping system; 7) conducts employment verifications both over the phone and in writing; 8) monitors the access to employee information either in person or over the phone in order to safeguard the security and integrity of all employee records.
HRIS System Maintenance and Reporting: 1) Enters/maintains pre-employment data base to ensure licensing requirements; 2) runs reports on file data and transfers to Excel spreadsheets for distribution to management; 3) liaisons with IT department to troubleshoot and receive training on system updates.
New Hire Orientation, and Separation Processing Support: 1) Conducts and provides backup for Orientation as needed; 2) prepares all Orientation materials and sets up room; 3) copies documents during Orientation and takes/develops pictures for photo identification cards; 4) assists with preparation of COBRA packets for separating employees
Recruitment/Staffing Support: 1) Assists HR Team with preparation for job fairs and related events; 2) assists with accurately logging/tracking HRB recruiting information into Recruiting Module 3) files/archives applicant documents; 4) assists with posting and advertising job openings; 5) assists with screening employment applications
Training Support: 1) Assists with document collection and data input; 2) makes copies of HR training materials;
Office/Administrative Duties: 1) Orders office supplies as needed; 2) distributes/copies forms to employees upon request; 3) orders/refills benefit supplies and H.R. forms; 4) assists in updating Organizational Chart and Frequently Called Numbers list; 5) Complies Exclusion lists for San Diego and Agency on a monthly basis.
Other Duties: 1) Assists with special projects of the Chief Human Resources Officer and Human Resources Generalist; 2) performs other duties as assigned; 3) May drive on Agency business as required